What are the responsibilities and job description for the Accounts Payable Specialist position at First Search Inc.?
BASIC PURPOSE:
Working under the direction of the Finance Manger, the basic purpose of the Junior Accountant position is to provide professional accounting services in accordance with procedures and standards established by the Company.
ESSENTIAL RESPONSIBILITIES:
Essential duties for the Junior Accountant Position include, but are not limited to the following:
-Assists in the planning, development, and implementation of accounting and financial management processes.
-Processes accounts payable and prepares disbursements for claims, vendor payments, and staff/board/committee expense reimbursements.
-Verifies there is supporting documentation including proper organizational approval for all disbursements.
-Verifies all expense reimbursements are in compliance with organizational policy.
-Recalculates supporting documentation for accuracyand verifies rates/item costs are reasonable and consistent with prior payments.
-Follows up with vendors and internal staff on any discrepancies, lack of documentation, and non-compliance.
-Processes other billings and posts collections not handled through the automated system.
-Processes receipts and handles checks and collections.
-Posts financial transactions to appropriate accounts in the automated accounting system.
-Reconciles cash receipts and cash disbursements to an automated accounting system.
-Reviews daily online bank account activity for lockbox and wire deposits as well as any unusual/unauthorized transactions or disbursements.
-Prepares schedules, reconciliations, work papers, and other supporting material on a monthly, quarterly, annual, and other periodic basis for preparation of financial statements, financial reports, and financial analysis.
-Assists with the monthlybank account reconciliations and prepares daily/weekly cash flow control.
QUALIFICATIONS:
Associate Degree in Accounting or an equivalent combination of experience and education.
Three to five years of relevant accounting work experience:
- Competence in MS Exceland Word, including spreadsheet preparation and pivot tableexperience.
- Effective customerservice skills as those skillsare used in email, throughphone calls, and in verbal and written communications, with respect for discretion and confidentiality.
- Must be computer literate to effectively utilize a variety of financial software systems and other organizational software systems; and be proficient in office technology including the use of computers, laptops, tablets,communications devices, checkand other printers, and other devices.
- Must be organized and detail orientedto ensure accuracyand completeness.
- Must be able to work effectively and productively when working alone,while working with other members of the Finance team, when working with other inter-company departments, service providers or members, and when working remotely.
- Must be dependable, reliable, and work well in a team environment.
- Knowledge of accounting and bookkeeping terminology and practices
