Facilities Clerk

Role: We are seeking a detail-oriented and organized Facilities Clerk to join our team. The Facilities Clerk will be responsible for supporting the efficient operation of our facilities department by managing administrative tasks related to maintenance, inventory, and office support. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to work collaboratively with various teams.

Essential Functions & Responsibilities:

• Answering phones, filing, copying, data entry, typing, and word processing. Generating various daily, weekly, and monthly reports as directed.

• Acting as a liaison between FSCU employees, contractors, maintenance and custodial staff.

•  Assisting with the generation, collection, processing, and filing of work orders, time sheets, invoices, and other documentation.

• Maintaining a perpetual inventory of mechanical supplies and equipment, and reordering as necessary.

• Following up with vendors, getting them properly set up in Nvendor system. Collecting correct paperwork, etc.

• Contributing to an accident-free work environment by keeping a clean, neat, and orderly area. Working with various applications to assist in assigning access to facilities and vehicles (Verkada,etc.)

•  Responding to inquiries and requests from the general public and community.

• Maintaining and verifying the accuracy of various departmental records, databases, and files (J:Drive, Nvendor, Verkada, ect)

• Assisting with getting vehicles washed, cleaned and fueled and other related items for company fleet.

• Other duties as assigned.

Performance Measurements:

1.     To provide timely, accurate, professional and confidential administrative support for facilities related items.

2.     To meet required deadlines for assignments and projects.

3.     To ensure the facilities manager is updated on important operational issues impacting the department.

Knowledge and Skills:

Experience - One year to three years of similar or related experience.

Education - A high school education or GED.

Interpersonal Skills - Work involves contact with persons beyond immediate associates regarding routine matters for the purpose of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (members or vendors), requiring ordinary courtesy in providing assistance and information.

Other Skills - Proficient in Microsoft Office. Valid driver's license and a clean driving record.

Physical Requirements - While performing the duties of the job, the employee is regularly required to:

-- position self to move about the work area

-- reach, grab, sort, lift, and carry

-- ability to lift/transport a minimum of 50 pounds