Construction Administrator

As our company grows, we are seeking a motivated and detail-oriented Construction Office Administrator to support our daily operations. This role is essential in ensuring the smooth functioning of our office, assisting with administrative tasks, and providing excellent customer service.

The Construction Administrator is a key part of our team and is responsible for managing all aspects of office administration, including accounts receivable and payable, payroll, and general administrative support. You will be the first point of contact for visitors and phone inquiries, ensuring a welcoming and efficient office environment.

We are looking for someone who is adaptable, able to handle a variety of tasks, and capable of taking on new challenges in a fast-paced setting. In addition to core responsibilities, this role will include assisting with recruitment, managing certificates of insurance (COIs), audits, and providing general support to management and the field team

$22 - $28 hourly

• Handle payroll processing and coordinate with the accounting team to ensure all employees are paid correctly and on time.
• Maintain and track Certificates of Insurance (COIs), ensuring compliance and keeping documentation up to date, and managing COI audits as required.
• Prepare and send invoices to clients, track payments, and follow up on overdue accounts as needed.
• Manage incoming phone calls and visitors, ensuring smooth communication and providing assistance or directing inquiries as necessary.
• Handle general office duties such as ordering supplies, managing mail, and organizing office files.
• Post job ads for labor positions as needed, supporting the recruiting process when applicable.
• Manage Accounts Receivable (AR) and Accounts Payable (AP) processes, ensuring accuracy and timeliness.
• Ensure smooth communication between office staff and field teams, assisting with scheduling, documentation, and project-related needs.
• Use QuickBooks to maintain accurate financial records and assist in preparing reports for management.
• Assist management with various administrative tasks as needed, ensuring that office operations are efficient and organized.

• Experience in office administration within the construction industry is strongly preferred.
• Proficiency in QuickBooks and handling AR/AP processes.
• Knowledge of payroll systems and procedures.
• Experience with COIs and handling insurance-related documentation.
• Excellent multitasking and organizational skills with a keen attention to detail.
• Strong communication skills and the ability to interact professionally with clients, vendors, and team members.
• Positive attitude, flexibility, and the ability to take initiative.
• Proficiency in Microsoft Office, Google Sheets, and Adobe.
• Buildertrend experience is a plus.

At First Step Demolition, we specialize in delivering high-quality demolition services across Phoenix.