Description
The Willow Infrastructure Cost Control Invoice specialist position performs under the direction of the Cost Control Lead- Infrastructure and will be accountable for oversight of certain components of the Willow Infrastructure cost, change management and reporting. The assignment will include participation in the Infrastructure Project Controls Leadership team meetings and other assignments as required.
Responsibilities
The Willow Infrastructure Cost Control Specialist reports to the Cost Control Lead Infrastructure and may be responsible for :
- Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes. Route invoices to appropriate invoice reviewer or approver, as needed.
- Assist invoice reviewers / approvers with invoice processing issues.
- Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the area s of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does)
- Develop working knowledge of agreements and contracts, as well as provide rate validation for them.
- Complete invoice reconciliation audits with vendors as assigned
- Complete rejection and resubmission monitoring; provide guidance to vendors where required
- Address general vendor and internal queries
- Monitor invoices in header error
- If requested, train team and new employees on process
- Provide
- Phillips errors resolution on invoices
- Lead internal training sessions for invoice reviewers and approvers
- Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments
- Participate in team meetings
- Address special projects as requested or
- Monitor COPeInvoicing and Actian enablement on new vendors setup
- Effectively communicate instructions to vendor on new electronic enablement process
- Resolve GR / IR, PO s, ERS and Invoicing Plan and Invoice payment status inquires
Basic / Required Qualifications
Bachelors Degree and / or equivalent experienceProven management and staff leadership skills3 years experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale.SAP experience preferredExcellent Customer Service SkillsAbility to work autonomously in a client focus, team environmentHigh attention to detailStrong verbal and written communication skillsStrong time management skillsPreferred Skills :
BS Degree in Construction Management, Engineering or other appropriate field or equivalent experience.Knowledge of proprietary computer software systems used for project management, tracking, controlling and reporting (SAP, PIMS, Other)Demonstrated ability for development of reports for and presentations to management.Knowledge, Skills, and Other Requirements
Bachelor s Degree3-5 years experience related to Accounts Payable, Contracts, Finance or related fieldExcel spreadsheet intermediate to advancedAdditional Information
All duties will be performed in accordance withPhillips HSE policies and SPIRIT values.Willing and able to travel 25% of the time.This Role will be based in Anchorage.Description
The Willow Infrastructure Cost Control Invoice specialist position performs under the direction of the Cost Control Lead- Infrastructure and will be accountable for oversight of certain components of the Willow Infrastructure cost, change management and reporting. The assignment will include participation in the Infrastructure Project Controls Leadership team meetings and other assignments as required.
Responsibilities
The Willow Infrastructure Cost Control Specialist reports to the Cost Control Lead Infrastructure and may be responsible for :
Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes. Route invoices to appropriate invoice reviewer or approver, as needed.Assist invoice reviewers / approvers with invoice processing issues.Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the area s of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does)Develop working knowledge of agreements and contracts, as well as provide rate validation for them.Complete invoice reconciliation audits with vendors as assignedComplete rejection and resubmission monitoring; provide guidance to vendors where requiredAddress general vendor and internal queriesMonitor invoices in header errorIf requested, train team and new employees on processProvidePhillips errors resolution on invoicesLead internal training sessions for invoice reviewers and approversComplete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time paymentsParticipate in team meetingsAddress special projects as requested orMonitor COPeInvoicing and Actian enablement on new vendors setupEffectively communicate instructions to vendor on new electronic enablement processResolve GR / IR, PO s, ERS and Invoicing Plan and Invoice payment status inquiresBasic / Required Qualifications
Bachelors Degree and / or equivalent experienceProven management and staff leadership skills3 years experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale.SAP experience preferredExcellent Customer Service SkillsAbility to work autonomously in a client focus, team environmentHigh attention to detailStrong verbal and written communication skillsStrong time management skillsPreferred Skills :
BS Degree in Construction Management, Engineering or other appropriate field or equivalent experience.Knowledge of proprietary computer software systems used for project management, tracking, controlling and reporting (SAP, PIMS, Other)Demonstrated ability for development of reports for and presentations to management.Knowledge, Skills, and Other Requirements
Bachelor s Degree3-5 years experience related to Accounts Payable, Contracts, Finance or related fieldExcel spreadsheet intermediate to advancedAdditional Information
All duties will be performed in accordance withPhillips HSE policies and SPIRIT values.Willing and able to travel 25% of the time.This Role will be based in Anchorage.Shift : []
