Director of Office Administration

Director of Office Administration

North Liberty First United Methodist Church

At North Liberty First United Methodist Church, we are a welcoming and inclusive community dedicated to following and inviting others to follow Jesus Christ. We strive to create a place where everyone feels welcome and can grow in their faith. We are currently seeking applicants to be an active participant in working toward the Vision and Mission of our church body in the role of Director of Office Administration

Job Summary

The Director of Office Administration is a vital role within North Liberty First United Methodist Church, responsible for the smooth and efficient operation of the church office. This position requires a highly organized, detail-oriented individual with excellent communication and interpersonal skills. The office manager will play an important role in communication and coordination of church activities and in supporting volunteers within the congregation. This person will also be responsible for overseeing daily office activities and performing related administrative duties. Candidates should have an understanding of church operations, be detail-oriented, and a self-starter with little supervision. This role will be on-site and report to the Pastor.

Responsibilities

· Office Administration:

o Manage the day-to-day operations of the church office, including answering phones, greeting visitors, and managing incoming and outgoing mail and email.

o Maintain an organized filing system.

o Maintain a current calendar for the church and Pastor.

o Order any special curriculum, special bulletins, letterhead, offering envelopes, etc.

· Financial Management:

o Assist the Finance Secretary when needed.

o Prepare yearly administration budget and order all church office supplies within budget

o Order any special curriculum, special bulletins, letterhead, offering envelopes etc.

· Communication & Member Support:

o Work with the Pastor and Director of Children and Youth Ministries to promote all special church events on social media and church communication publications.

o Seek contributions for the weekly newsletter “Companion News” from staff and ministry chairpersons. Create, publish and coordinate the distribution of the church newsletter via e-mail, the church website, and postal mail.

o Compile weekly bulletins and announcement inserts for use on Sunday mornings, as well as compile additional bulletins as needed for baptisms, funerals, or special events.

o Update the church website and social media accounts.

· Record Keeping & Data Management:

o Maintain accurate and organized records including financial records, membership records, and special events.

o Other record keeping such as attendance records, etc.

· Support to Pastoral Staff:

o Provide assistance to the Pastors, Ministry Leaders and Creation Kids staff members as needed.

o Assist Pastor by providing membership data for the annual Charge Conference Report and yearly Statistical Report.

· Other duties:

o Perform other duties as assigned by the Pastor or Church Leadership.

Qualifications

· Proven experience as an office manager or administrative assistant, preferably in a non-profit or church setting.

· Strong organizational skills and attention to detail.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

· Proficiency in Publisher and Facebook.

· Experience with Adobe Pro, Canva, and church management software (e.g., PowerChurch is a plus.

· Ability to work independently and as part of a team.

· A positive attitude and a passion for serving others.

POSITION DESCRIPTION: Director of Office Administration

STATUS: Part time,

HOURS: 20-30 hours per week,

Salary: $16-21 commensurate with experience

Dress Code: Business Casual

Work Schedule: Monday to Thursdays.

Job Type: Part-time

Pay: $16.00 - $21.00 per hour

Expected hours: No less than 20 per week

Work Location: In person

Salary : $16 - $21