Office Manager

First United Methodist Church of Roseburg

Church Office Manager

Job Description

The Church Office Manager is a part-time position (16 hrs/wk), which has a central role in the church’s ability to fulfill our mission/vision. As part of the pastor’s team, this member of the church staff oversees the operations of the church office, a hub of the church that provides support services to the church’s ministries and the pastor, maintains records, and coordinates church communications.

The church office hours are 9:00 a.m. – 1:00 p.m. Monday through Thursday.

ESSENTIAL FUNCTIONS with Key Responsibilities

Receptionist

· Assist people who walk through door

· Answer phone

· Respond to emails

Building Use Coordinator

· Maintain master church calendar

· Schedule and service all building-use requests

Communications

· Design, publish, upload, and mail The Courier (bi-monthly newsletter)

· Design, publish, and upload the Express (weekly digital newsletter)

· Maintain Constant Contact database

Data Base

· Fulfill Membership Secretary responsibilities (digital & hardcopy recordkeeping, reporting)

· Routinely update church database

· Print directories quarterly

Worship Related Responsibilities

· Develop and print weekly announcement inserts

· Complete, print, and fold weekly worship bulletins

· Make nametags for new members and constituents

Office Management

· Inventory and order office supplies, as needed

· Oversee maintenance and repair of office equipment

· Maintain church files

· Coordinate with Pastor, Bookkeeper, and IT to keep office procedures running smoothly

Clerical

· In concert with the pastor, oversee the completion and submission of year-end reports

· Prepare materials for quarterly Church Council meetings and annual All Church meetings

· Provide secretarial support for pastor as needed

MINIMUM QUALIFICATIONS

· High School diploma or equivalent

· Pass the security screening process

· Proficiency in using a Windows PC (currently Windows 10), including Microsoft Office programs – Word, Excel, Publisher, Outlook, and PowerPoint. The ability to master other software programs related to the job; e.g., UMOI People Portal & Church Dashboard, Constant Contact, and Servant Keeper database.

· Basic writing skills – spelling, grammar, editing, etc.

CORE COMPETENCIES

· Mission Ownership: Understands and demonstrates support of the mission, vision, values and beliefs of First United Methodist Church. Agrees to the Guiding Principles of First United Methodist Church and the church’s Personnel Policy.

· Interpersonal Skills: Interacts with others in a positive, compassionate and upbeat manner. Projects a professional image in both appearance and actions. Models United Methodism’s motto, “Open Hearts, Open Minds, Open Doors.” Flexible in dealing with others and taking on new job responsibilities.

· Problem Solving: Is able to seek out answers to questions and take initiative to find solutions to problems. Is a self-starter; able to see things that need to be done and to find ways to do them. Is capable of working independently and of making independent decisions needed to complete the tasks.

· Time Management: Is punctual and dependable; able to complete tasks on time and to plan and organize his/her schedule so that all responsibilities can be completed in a timely manner.

· Willingness to Learn: Is willing to learn new skills in order to perform duties of the position and to incorporate these new skills into job performance.

Job Type: Part-time

Pay: From $18.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• Day shift
• No nights
• No weekends

Work Location: In person

Salary : $18