What are the responsibilities and job description for the Administrative Assistant position at First United Methodist Church?
As a key part of the ministry staff, the Office Assistant will work closely with the staff and lay leadership in supporting the ministry of the church. First UMC seeks to be an expanding community of the love and grace of God, inspiring lives of Christian discipleship. To that end, we are seeking an Office Assistant who is a self-starter, courteous, positive, professional part of the leadership of the church. Duties include answering phone calls, managing schedules, organizing files, greeting visitors, handling correspondence, maintaining office supplies, and assisting with data entry, essentially acting as the first point of contact for visitors and ensuring the smooth running of the office environment by managing various clerical duties.
First UMC is a Reconciling Church committed to the full inclusion, welcome and embrace of all persons regardless of their sexual orientation, gender identity, race or ethnicity. All persons serving on our church staff must be able to welcome, respect and honor the dignity of all persons within the life of the church.
Key responsibilities may include:
- Reception duties: Answering phone calls, directing calls to appropriate personnel, greeting visitors, and managing appointment scheduling.
- File management: Maintaining filing systems, organizing documents, retrieving files as needed, and ensuring accurate document storage.
- Correspondence handling: Preparing and distributing internal and external correspondence, including emails and letters.
- Data entry: Entering and updating information into databases, spreadsheets, or other systems.
- Basic administrative tasks: Copying, scanning documents, and managing mail distribution.
- Project support: Assisting with specific projects by providing administrative support as needed.
- Event coordination support: Assisting with hospitality and logistics to support special events.
Required skills:
- Excellent communication skills, both verbal and written
- Strong organizational and time management abilities
- Attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to multitask and prioritize tasks effectively
- Professional demeanor and customer service skills
- Strong collaborative skills
- Ability to take decisive action to problem solve
Compensation:
- Pay: $22.00 - $24.00 per hour
- Job Type: Part-time
Schedule:
- 15 hours per week
- Tuesday to Thursday, 10:00 am- 3:00 pm
- Occasional weekend availability
Ability to commute/relocate:
- Pasadena, CA 91101: Reliably commute before starting work (Required)
Work Location: In person
If you are interested in this position, please send a cover letter and resume to:
Aisha Figilis-Williams: afwilliams@fumcpasadena.org.
Job Type: Part-time
Pay: $22.28 - $23.59 per hour
Expected hours: 15 per week
Schedule:
- 4 hour shift
- Day shift
- Weekends as needed
Work Location: In person
Salary : $22 - $24
