What are the responsibilities and job description for the Accounts Payable/Receivable Specialist position at FirstCall Mechanical?
A FirstCall Mechanical Company
ACCOUNTS PAYABLE/RECEIVABLE SPECIALIST
Location: Austin, TX (On Site)
WHO IS FIRSTCALL MECHANICAL?
FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.
FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.
Benefits Overview
FirstCall Mechanical values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including:
We are currently seeking an experienced Accounts Payable/Receivable Specialist to join the fast-growing FirstCall Mechanical Team. The Accounts Payable Specialist will be responsible for managing the company’s accounts payable process, ensuring that invoices are processed accurately and payments are made on a timely basis. The ideal candidate should have excellent attention to detail, strong communication and customer service skills, and the ability to work effectively with internal and external stakeholders. a can-do attitude and strong problem-solving skills, as well as a high level of customer service.
Job Responsibilities
This position reports to the local Controller and has a responsibility to all of our customers.
Qualifications
QUALIFICATIONS
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem-solving and prioritizing multiple tasks.
Environmental Requirements
Will be required to work in a field environment, and multiple customer sites on a daily basis.
Physical Demands
While performing the duties of this job, the employee is regularly required to use their hands to operate the computer keyboard reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is continually required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
ACCOUNTS PAYABLE/RECEIVABLE SPECIALIST
Location: Austin, TX (On Site)
WHO IS FIRSTCALL MECHANICAL?
FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.
FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.
Benefits Overview
FirstCall Mechanical values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including:
- Competitive Weekly Pay
- Comprehensive Healthcare Coverage - Medical, Dental, Vision, Free Telehealth More
- Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability
- Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays Veterans Day for Veterans
- Career Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
- Generous Referral Bonus of $2,500 per referral
- Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot and pants allowances
We are currently seeking an experienced Accounts Payable/Receivable Specialist to join the fast-growing FirstCall Mechanical Team. The Accounts Payable Specialist will be responsible for managing the company’s accounts payable process, ensuring that invoices are processed accurately and payments are made on a timely basis. The ideal candidate should have excellent attention to detail, strong communication and customer service skills, and the ability to work effectively with internal and external stakeholders. a can-do attitude and strong problem-solving skills, as well as a high level of customer service.
Job Responsibilities
- Receive and process accounts payable invoices, researching and resolving any discrepancies to accurately match to purchase orders, if applicable, or costing to correct general leger account
- Verify vendor accounts by reconciling monthly statements and related transactions
- Process payments to vendors according to terms and payment schedules
- Complete credit applications and obtains required signature for new vendors
- Process all New Vendor Request Forms by verifying correct signatures/authorizations and entering in system
- Perform credit card account reconciliations at statement cut-off and as part of month end process
- Review Open Purchase Order reports for month end accounts payable accrual and closing
- Process payment application against customer invoices
- Assist with collections for past due customer invoices
- Vendor Invoice Processing
- Payment Collection & Application
- Account Reconciliation
- Aging Report & Collections
- Vendor Account Management
- Financial Reporting & Month-End Closing
This position reports to the local Controller and has a responsibility to all of our customers.
Qualifications
QUALIFICATIONS
- Associate degree or 3 years' experience in accounting
- 3-5 years of experience in Accounts Payable or Accounts Receivable
- Excellent computer skills, Excel experience required, Adobe experience preferred
- Must be detail-oriented
- Excellent verbal communication skills
- Ability to multi-task and make sure work is completed properly and efficiently
- Excellent organization and problem-solving skills
- Ability to meet deadlines and work in fast paced office setting
- Takes gentle care of all company owned equipment and assets
- Ability to work overtime as necessary
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem-solving and prioritizing multiple tasks.
Environmental Requirements
Will be required to work in a field environment, and multiple customer sites on a daily basis.
Physical Demands
While performing the duties of this job, the employee is regularly required to use their hands to operate the computer keyboard reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is continually required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
