Office Manager

FirstFour Staffing has partnered with a reputable tech company that is seeking to add an Office Manager to their team in Mobile, AL.

RESPONSIBILITIES:

• Manage facility vendors for repairs and general maintenance as needed
• Report generation and distribution weekly to managers and project managers
• Place orders for and maintain office and breakroom supplies
• Place orders for customer and internal meals as needed
• Manage office facilities
• Distribute mail and answering phones as needed
• Perform shipping and receiving processes as needed including international shipments
• Track locations for employees traveling and eligible for incentive pay
• Provide executive level support
• Enter expense reports for traveling employees and management
• Facilitate onboarding support for new hires
• Maintain employee access to various systems and manage employee asset listing
• Conduct internal reviews of accounting records and employee files for completeness
• Assist Human Resources with general employee questions, employee appreciation, company events, recruitment scheduling, onboarding and other duties as needed
• Assist Accounting with financial review and various federal tax requirements
• Other reporting and ad hoc duties as assigned

REQUIREMENTS:

• College degree in Business Administration or another related field
• Accounting and finance experience and understanding of payroll, payables, and receivables
• Strong technology and software skills
• Experience in data analysis
• Proficiency in all Microsoft programs such as Office, Teams, Excel & Word. Must be familiar with Adobe products, such as PDF
• Highly organized and ability to self-manage in a fast-paced office environment