What are the responsibilities and job description for the Accounts Payable Manager position at firstPRO, Inc?
Job Summary: The Accounts Payable Manager ensures the accurate and efficient processing of biweekly Accounts Payable checks and electronic vendor payments. They will also provide strategic and operational leadership for payments of purchases for goods and services as well as competent supervision of the AP Team. This role leads or contributes to key projects that will result in continuous improvement of the AP process as well as other initiatives that are beneficial to the agency.
The following duties are included in the day to day operations :
- Lead the accurate and timely processing of all payables and payments.
- Approval of processed expenditures and manage resulting check runs and EFT files twice a week and as needed.
- Administers the agency individual credit cards used, including the setup of new cards, deactivation of cards, increase/decrease in spending limits of cards.
- Process garnishments and payments received from the payroll department. Approve invoices processed by AP Specialists and queue them to the ERP system.
- Initiate and manage consolidation/streamlining of accounts for Services, and Utilities across agency-owned facilities.
- Coordinate Pilot Program and ensure program is properly running from the administrative to payment standpoints.
- Collaborate on, create, develop and maintain the Agency operating standards and procedures regarding record retention for Accounting files and Accounts Payable.
- Drive commitment and follow through on AP metrics, Analytics and scorecard measures, related to non-client charges.
- Calculate and maintain the KPI’s for Accounts Payable.
- Deliver to the Accounting Team the information to support monthly account reconciliations and year-end Financial Audits.
