What are the responsibilities and job description for the Accounts Payable Specialist position at firstPRO, Inc?
Responsibilities:
- Efficiently process a large volume of invoices daily
- Assign appropriate codes to invoices based on the approved chart of accounts
- Review and manage employee expense reports in Concur
- Assist in preparing weekly check runs
- Contribute to month-end close activities and support team objectives
- Work closely with internal teams and external stakeholders
- Reconcile outstanding checks and credits
- Suggest improvements to existing processes and lead initiatives to enhance the efficiency of accounting operations
- Build and maintain strong relationships with both new and current vendors
- Ensure compliance with approved vendor lists and policies to prevent unauthorized payments
- Handle 1099 forms and prepare the related reports at year-end
- Monitor and manage the AP Mailbox, addressing requests in order of priority and escalating issues when necessary
- Organize and maintain a filing system for both open and settled vendor invoices
- Respond to vendor inquiries via phone or email within 24 hours
- Assist in preparing for audits by ensuring proper documentation and recordkeeping
- Foster positive relationships with field locations and provide support as needed
- Support audit requirements and respond to related requests
- Perform other duties as required to support the finance team
Qualifications:
- At least 3 years of experience in Accounts Payable
- High School diploma or equivalent required; Bachelor’s degree preferred
- Strong written and verbal communication skills
- Exceptional time management, prioritization, and ability to manage multiple tasks simultaneously
- Familiarity with computerized accounting systems
- Proficient in Microsoft Excel, including pivot tables, formulas, and data analysis
- Excellent organizational skills and keen attention to detail
- Ability to follow established procedures and instructions from management
- Capacity to meet tight deadlines, especially during critical periods for the finance team
- Willingness to adapt to new systems and learn new skills
- Professional handling of confidential information
- Strong team player with the ability to collaborate effectively, while also being self-sufficient when needed
Salary : $27 - $35
