On-Site Bookkeeper

Job Overview:

The onsite bookkeeper manages daily financial operations, including processing invoices and payments, reconciling accounts, and assisting with monthly financial statements. This role ensures compliance with accounting procedures and supports the General Manager, Board, and Finance Committee in financial operations and reporting.

Compensation: $23-$28 per hour

FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, certifications, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Your Responsibilities:

• Manage and address dashboard inquiries, export and update invoices in AVID, and distribute reports to department managers.
• Code and submit invoices for General Manager approval, then scan and process approved invoices for payment.
• Monitor emails, reconcile and process daily deposits, ensuring accurate records for credit card transactions, fees, and payments.
• Process assessment and miscellaneous payments through ClickPay, ensuring proper documentation and filing.
• Enter citation and assessment payments, ensure timely posting, and generate updated Receipt Summary Reports.
• Reconcile P-card transactions, track financial variances with department managers, and ensure accuracy.
• Compile and distribute monthly financial reports, including variance analysis, reserve tracking, and supporting documentation.
• Organize and prepare financial packets for Monthly Finance Committee meetings; attend and provide administrative support.
• Coordinate investment meetings, track reserve expenditures, and generate liquidity reports.
• Prepare and distribute investment committee reports, ensuring accurate and up-to-date financial data.
• Assist with audits, compliance reporting, and support the General Manager with special financial projects and reporting needs.
• Ensure all financial transactions are processed in a timely and accurate manner, adhering to company policies.
• All other duties as assigned.
  
  
  

Skills and Qualifications:

• Strong communication skills, both verbal and written.
• Proficiency in interpreting financial statements.
• Ability to build and maintain relationships with staff, Board members, residents, and contractors.
• Knowledge of accounting principles and practices, with high attention to detail.
• Ability to maintain confidentiality of sensitive materials.
• Advanced skills in Microsoft Office (Excel, Word, Outlook) and financial software such as AVID, ClickPay, and Jonas.
• Ability to train others in using software products.
• Associate degree in Accounting, Finance, or Business Administration.
• Minimum of two years of experience in AP/AR or five years of comparable experience.
• Intermediate skills in Microsoft Office Suite and database software.
• Attention to detail and accuracy.
  
  
  

Physical Requirements:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performance of duties may require employee to be both inside and outside. Inside temperature will be controlled and the use of fluorescent lighting will exist. Outside may require employees to be exposed to the elements, which may include wind, rain, cold, and extreme heat.
• Professional indoor office environment
• Full time position. Typical schedule, Monday through Friday, 8:00 a.m. – 5:00 p.m., unless otherwise specified. Schedule subject to change based on business needs.
• Consistent and regular attendance required.
• Primarily office-based with standard working hours.
• Occasional evening meetings for Finance or Investment Committees.
  
  
  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.

Work Location: Las Vegas, NV

Work Hours: Monday to Friday

What We Offer:

• 11 company paid holidays
• Medical, dental, vision
• HSA and FSA
• Company-paid life insurance and Employee Assistance Plan
• Supplemental life, disability, accident, critical illness, hospital indemnity
• Identity theft, legal services
• Pet insurance
• 401(k) with company match
  
  
  

About us:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Experience exceptional service with a fulfilling career in property management with FirstService Residential. To learn more about our company, culture, and exciting career opportunities visit https://bit.ly/NV-Careers.

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

FirstService Residential is an equal-opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.