Part-Time Activities Coordinator

Job Overview:

As a Part-Time Lifestyle Director, the primary responsibilities will be to support the Social Committee, facilitate community social activities, maintain the community website, and produce the bi-monthly newsletter. The Lifestyle Director’s position is a part-time job working on-site for 16 hours per week. The hours worked are flexible and determined by the social committee and social events.

Your Responsibilities:

• Prepare agenda and attend all social committee meetings
• Take and distribute minutes; post on resident website
• Create flyers for all events
• Post information on resident website
• Send out numerous emails publicizing events and activities
• Collect fees for events
• Track attendance for all major events for year over year comparison
• Prepare wrap-ups for all major events
• Obtain COIs from vendors if necessary
• Track HOA allotment usage; request checks from HOA from allotment account
• Maintain checking account
• Maintain spreadsheet showing expenses for all events and activities
• Purchase items as necessary
• Set up for events/break down after events
• Attend all major events
• Take pictures at all major events; post on Flickr and put link on resident website
• Make reservations for lunches and dinners; maintain list of all past lunches and dinners
• Contact all vendors for events
• Meet with all new residents; maintain list for Welcoming Committee
• Collect money for annual Social Committee fundraiser; maintain and publish Fundraiser “Thermometer” to track donations; follow up with residents for donations
• Maintain spreadsheet for donations broken down by home type
• Create and distribute surveys to determine interest in social activities
• Enter new owner info in website data base; remove residents who move from data base and archive
• Post and maintain public documents (Board minutes, committee minutes, rules & regulations)
• Maintain ACC Guidelines document
• Maintain preferred vendor list
• Collect information from residents for the Newsletter (published 6 times per year)
• Collect update from the HOA (and occasionally COA) for the newsletter
• Maintain birthday and anniversary lists for inclusion in the newsletter
• Save pictures from events and activities for inclusion in the newsletter
  
  
  

Skills & Qualifications:

• An undergraduate degree in one or a combination of the following fields: business, hospitality, parks and recreation, real estate/service operations
• Proficient level of computer skills including Microsoft Office Word, Excel, PowerPoint, and use of graphics.
• Experience event planning
• A strong desire to work in self-motivating, passionately driven customer service organization
• Experience delivering effective presentations and educational material to a variety of audiences
• Excellent written and verbal communication skills.
• Broad-based leadership/management experience
• Critical thinking, problem solving, judgement and decision-making abilities are necessary.
• Proficiency in computer programs like Microsoft Office, Outlook and Windows required.
• Ability to work with sensitive and/or confidential information.
  
  
  

Compensation:

$25.00 per hour

Disclaimer Statement:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.