Office Manager

Essential Job Functions:

• Populate and distribute a Weekly Snapshot to managers and the Executive team
• Collect, code, date, and submit all prior week's bank account and credit card receipts to accounting
• Weekly journaling of checks written in checkbook register in the excel sheet shared with accounting and submit corresponding invoices/receipts
• Create weekly templates for End of Day reports
• Collect mail and packagesand distribute to the appropriate parties
• Review statements sent by vendors and collect any skipped or missing invoices
• Set up new vendors and products in Adaco inventory system
• Print, cut, update, or order customer facing materials to include but limited to wifi info, gift cards, and other marketing collateral
• Assist in the scheduling of additional exterminating or cleaning services at the direction of the GM and CDC
• Create, maintain, and distribute up to date staff lookbooks
• Repost and distribute updated allergy matrixes and food notes, completed by chefs
• Maintain the website updated with menu changes, closure dates, and adjusted hours of service
• Assist in the management of restaurant sponsored special events to include but not limited to registering for restaurant weeks, submitting menus, and preparing menus for special holiday services
• Act as the additional point of contact for restaurant deliveries, maintenance people, other teams as needed
• Organize and maintain stock of office and office supplies
• At the direction or approval of the GM order business cards, and other basic supplies needed by staff for service, such as pens, markers, sharpies, batteries, tape, bar supplies, etc.
• Assist in managing invoices and billing schedules and track and code receipts/invoices
• Communicate with vendors regarding billing status, as needed
• Weekly cash auditing for the previous week against float check and cash safe audit
• Weekly bank deposits of previous week’s reconciled cash
• Prepare and audit Weekly Trading Report’s data to include paid outs and cash collection

Additional Responsibilities:

• Audit physical inventory and reorder Ceramics, Glassware, Silverware, and dry goods as needed
• Answer guest inquiries/issues onoffice phone line or email as needed
• Assist to issue guest refunds, send receipts and/or menus, or distribute guest inquiries to the appropriate manager
• Assist in the cataloging and distribution of employee access/key cards
• Assist in other special projects as needed

Physical Requirements

• Must be able to stand and walk for extended periods of time
• Must be able to lift 30 lbs
• Must be able to perform repetitive bending, stooping, twisting, lifting products and supplies

Salary : $70,000 - $75,000