Bookkeeping (4 years of Experience required).

Job Description

Job Description

Job Title : Bookkeeping & Human Resources Assistant

Location : In person : Winter park

Job Type : Full-Time

About Us :

Fishback Dominick LLP is a dynamic and professional law firm dedicated to delivering exceptional legal services. We are seeking a highly organized, detail-oriented individual to serve as a Bookkeeper while also managing front desk and some administrative responsibilities. Proficiency in Juris accounting software is required for this multifaceted role.

Key Responsibilities :

Human Resources Duties :

Recruitment and Hiring : Posting job openings, sourcing candidates, conducting interviews, screening applications, and coordinating with hiring managers to make hiring decisions

Onboarding : Welcoming new employees, providing necessary paperwork, and facilitating orientation to company policies and procedures

Planning & Organizing Firm events and meetings.

Employee Relations : Addressing employee concerns, mediating workplace disputes, and promoting a positive work environment.

Compliance : Ensuring adherence to labor laws, employment regulations, company policies, and tracking employees paid time off and coordinating employee vacations to ensure proper coverage.

Front Desk and Administrative Duties :

• Serve as the primary receptionist, handling phone coverage, mail, scheduling conference rooms, and providing customer service as needed.
• Manage emails, letters, packages, and phone correspondence.
• Track and replace office, kitchen, and cleaning supplies to avoid shortages.
• Maintain the postage meter, including supplies and refilling postage as needed.
• Deliver outgoing mail to the post office daily.
• Coordinate with cleaning staff to ensure office cleanliness.
• Manage office equipment, including coordinating with phone system vendors to maintain functionality and handle replacements as necessary.
• Maintain and update the firms library, including purchasing new books, renewing publications, and updating inserts in current materials.
• Work with neighboring businesses on shared expenses like dumpster billing and parking lot issues.
• Coordinate office readiness for new attorneys and organize the movement of outgoing attorneys.
• Provide support to other departments during staffing shortages, including assistance with wires, billing, dictation processing, and other duties as needed.

Bookkeeping Duties (4 years of Experience required) :

• Manage financial transactions using Juris accounting software, including accounts payable, accounts receivable, and general ledger entries.
• Assist with the preparation of monthly financial reports and reconciliations.
• Assist with client billing and matter management to ensure accuracy and timeliness.
• Ensure compliance with trust account regulations and reporting standards.
• Assist Accounts Payable functions, including onboarding new vendors, processing firm bills, and reviewing client invoices, as well as handling 1099 reporting.
• Work with Equitrac software to record rejected entries and allocate to the NB100 account.
• Assist retiring attorneys with closing files and organizing recordings, scans, and destruction of files.

Qualifications :

• Proven experience as a bookkeeper, preferably in a law firm or professional services environment.
• Proficiency with Juris accounting software is required .
• Strong understanding of accounting principles and financial reporting.
• Excellent organizational and multitasking skills.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Preferred Qualifications :

• Experience in front desk or customer service support roles.
• Familiarity with legal billing procedures and trust account management.

What We Offer :

• Competitive salary based on experience.
• Comprehensive benefits package, including health insurance and paid time off.
• Opportunities for professional development and growth.
• A collaborative and supportive work environment.

How to Apply :

Submit your resume and a cover letter detailing your relevant experience and qualifications.

Fishback Dominick is an equal-opportunity employer. We celebrate diversity and are committed to fostering an inclusive workplace for all employees.