What are the responsibilities and job description for the Administrative Assistant position at Fishbeck, Inc.?
Administrative Assistant
Location
Columbus or Dayton, OH
Job Summary
Fishbeck is seeking a full-time Administrative Assistant with the flexibility to work from our Columbus or Dayton, OH offices. The selected candidate will provide a high level of administrative support to several technical professionals across multiple offices. This staff member will interact with a diverse group of clients, visitors, and internal professionals. Independent judgment is required to plan, prioritize, and organize workload.
Primary Functions
- Copy editing experience is a must, ensuring all materials are clear, concise, and error-free.
- Efficient document management and record keeping maintained as a priority, whether in project areas or in CRM environment. Project Closeout is an integral part of this process.
- Technically proficient with various platforms; experience with tools such as Bluebeam, Adobe, and website or intranet editing is highly desirable.
- Compiling correspondence, including proposals, agreements, letters, memos, meeting minutes, etc. Efforts include ensuring formats meet company guidelines, accuracy, and readability.
- Compiling reports, tech memos, etc. Again, efforts include formats meet company guidelines, accuracy, and readability. Small to large documents combined into pdf format, ensuring layouts are ready for client presentation and print-ready compilation as needed.
- Specification editing, ensuring the outline is maintained correctly, editor notes have been removed, bracket searches are completed, technical procedure QA / QC processes are followed, etc.
- Construction administration phase processes, including Executed Contract Documents, contract modifications (Addendum / Bulletin / Change Order / Etc.), RFIs, Submittals, etc.
- Meeting coordination (including lunch / catering plans), working with staff and Office / Administrative Assistants to ensure scheduling, setup, and teardown / cleanup are completed effectively. Attendance certificates often needed.
- Partner with Employee Engagement and Events Specialist to execute internal events.
- Additional general office administrative tasks, e.g., greet / assist visitors from front desk Monday-Friday, 8 a.m. to 5 p.m.; conference / resource room organization, package shipping / receiving, etc.
Minimum Physical Requirements
Mobility to work in an office setting, use standard office equipment, visual acuity to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of the physical demands for otherwise qualified individuals who require and request such accommodation.
Desired Education / Licensure
Associates Degree or experience in related field.
Desired Skills / Experience
What we offer
Our staff members enjoy a comprehensive compensation package that includes :
About Fishbeck
We are one of the premier professional consulting firms in the nation, with 17 regional offices and more than 650 employees. Engineering, environmental sciences, architecture, and construction management are the cornerstones of Fishbeck's services and integrated project approach. We are a hands-on and design-orientated practice with the technical capabilities and understanding to take the largest projects from internal concept to completion. Our team of experts takes pride in our commitment to reliability in design, connection to our clients, and creativity at our core.
We are an equal-opportunity employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, or veteran status.
