What are the responsibilities and job description for the Office Assistant position at Fishbeck?
Office Assistant
Location
Grand Rapids, MI
Job Summary
Fishbeck is seeking a full-time Office Assistant to work in our Grand Rapids office. This staff member will support our headquarters office by welcoming guests, providing administrative support to a variety of professionals, and ensuring facilities are prepared for staff and visitors (e.g., organization of our Conference and Resource Rooms).
This staff member will interact with a diverse group of clients, visitors, and internal professionals. Independent judgment is required to plan, prioritize, and organize workload.
Primary Functions
- Greet and assist visitors at the front desk of our Grand Rapids office, Monday through Friday, 8:00 a.m. to 5:00 p.m.
- Provide polite and professional communication via phone, email, and mail.
- Support staff with scheduling meeting arrangements, including lunch/catering plans.
- Aid staff members by scanning and assembling documents for records.
- Aid in assembling documents for printing/distribution.
- Coordinate travel arrangements for staff, clients, and visitors traveling to and from Grand Rapids, Michigan.
- Assist staff with scheduling fleet vehicles.
- Organize conference rooms, resource rooms, and kitchenettes by ensuring supplies are accurately stocked and organized, and maintenance requests are fulfilled promptly.
- Complete various tasks and projects as assigned by Department Director and Team Leader.
Minimum Physical Requirements
Mobility to work in an office setting, use standard office equipment, visual acuity to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Desired Education/Licensure
Experience in a related field
Desired Skills/Experience
- Have at least one year of office experience, preferably in an engineering, or similar professional services environment.
- Proficient in Microsoft Outlook, Excel, Adobe Acrobat, and Word.
- Be highly organized, dependable, and detail oriented.
- Adapting to, and quickly learning, new technology.
- Clear and polite communicator with client satisfaction mentality
- Ability to multi-task, problem-solve, and work with changes in business priorities.
- Attention to detail, ability to thrive in a fast-paced environment, and self-motivated.
What we offer
Our staff members enjoy a comprehensive compensation package that includes:
- Medical, dental, and vision insurance.
- Wellness reimbursement, incentives, and activities.
- Reimbursement and support for tuition, continuing education, and professional/personal development.
- Vacation, sick, and volunteer time, PTO, parental leave, and paid holidays.
- 401(k) matching, profit-sharing, and stock options (we are 100% employee-owned!).
- And more!
About Fishbeck
Fishbeck is one of the premier professional consulting firms in the nation, with 15 regional offices and more than 650 employees. Engineering, environmental sciences, architecture, and construction management are the cornerstones of Fishbeck’s services and integrated project approach. We are a hands-on and design-orientated practice with the technical capabilities and understanding to take the largest projects from internal concept to completion. Our team of experts takes pride in our commitment to reliability in design, connection to our clients, and creativity at our core.
We are an equal opportunity employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, or veteran
Fishbeck is one of the premier professional consulting firms in the nation, with 15 regional offices and more than 650 employees. Engineering, environmental sciences, architecture, and construction management are the cornerstones of Fishbeck’s services and integrated project approach. We are a hands-on and design-orientated practice with the technical capabilities and understanding to take the largest projects from internal concept to completion. Our team of experts takes pride in our commitment to reliability in design, connection to our clients, and creativity at our core.
We are an equal opportunity employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, or veteran
