Career Planning Coordinator

Description

POSITION SUMMARY:

The Career Planning Coordinator will assist the Office of Career Planning and Development and will report to the Assistant Vice President of the department. This position communicates services and resources offered by the department and will provide administrative assistance.

The Career Planning Coordinator will plan a few recruitment and engagement events including Virtual Recruitment Sessions (VRS), Recruitment Tables and OCPD Chat & Chew Events. This position will also assist with the requisition process and service-learning events and will co-manage the desk attendants and office volunteers.

ESSENTIAL FUNCTIONS:

• Manages the office emails, Parrish Center calendar and building requests, and tracks and responds to office voicemails and customer inquiries

• Coordinates and plans Career Planning & Development events (on-campus partner events, virtual recruitment sessions, and recruitment tables)

• Assists the Corporate Scholars Program Manager with facilitation of the Truist/Banking Scholars Program events/activities and the Employer and Community Outreach Manager with industry recruitment events and service-learning opportunities

• Conducts individual/group coaching meetings with students

• Facilitates Professional Development Workshops for the office

• Utilizes the Handshake platform to input meeting notes and track students from designated majors and industry areas; assists with the collection of data around internships and first destinations of graduating seniors

• Edits office marketing, promotional and website information/materials

• Assists the AVP with creating experiential learning opportunities for underrepresented majors/disciplines

• Participates in departmental and campus-related meetings

• Serves on university internal and external committees as assigned

SECONDARY FUNCTIONS:

• Work independently

• Must be flexible and adaptable

• Must be willing to work evening and weekend sessions/events

SPECIFIC JOB KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficient in the use of computer software and applications (including Word, Power Point, Publisher, Excel,)

• Ability to prepare for meetings, events, and presentations

• Excellent interpersonal and communication skills (oral and written)

• Ability to manage organizational workflow and its impact on work quality

• Professional, enthusiastic, works well independently and collaboratively

• Ability to prepare materials for meetings, presentations, dissemination, and distribution (including spreadsheets, brochures, department policies and seminar information)

• Ability to utilize informational database for inquiry and maintaining records

• Exhibits creativity and handles multiple projects simultaneously and effectively

• Excellent problem-solving skills

• Demonstrates a clear understanding of and sensitivity to the needs of students, faculty/staff, corporate and community partners

ORGANIZATIONAL RESPONSIBILITY:

· Reports to the AVP of Career Planning and Development and interfaces with Faculty and other members of the University community.

· Co-manages desk attendants and volunteers.

Qualifications

Education: Graduate Student

*2-3 years of experience in an administrative, office reception or customer service role.

*Minimum of 2 years’ experience coordinating events/meetings.

Experience: Candidate must project a positive, professional image. Candidate should be able to work in a diverse setting and be flexible and adaptable. Candidate should also show initiative and have a willingness to learn new things.

Licenses or Certificates: None required, but training/teaching certificates are a plus.

Additional Requirements: A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, addresses and phone numbers three (3) references will be required of the successful applicant.