What are the responsibilities and job description for the Administrative Assistant position at FiStaff?
Job Opportunity : Administrative Assistant
Are you a proactive, detail-oriented professional looking to bring your organizational skills to a dynamic team? Our client is seeking an Administrative Assistant who thrives in a fast-paced environment and is eager to support various administrative functions to ensure smooth day-to-day operations.
Key Responsibilities :
Customer & Guest Relations :
Answer and direct phone calls, including off-hours message distribution.
Greet and assist guests, clients, and customers for meetings, appointments, and services.
Office Support :
Perform general administrative duties : copying, filing, mailing, faxing, and managing office directories.
Maintain organized filing systems and ensure office supplies are stocked.
Provide support in customer service, finance, and HR tasks as needed.
Scheduling & Event Coordination :
Schedule meetings, book conference rooms, and provide support for meetings.
Take action on manager’s meeting notes and distribute accordingly.
Coordinate catering for events.
Communication & Special Projects :
Prepare basic correspondence such as emails and letters.
Assist with special projects as directed by the manager.
Perform other region-specific duties as assigned. What We’re Looking For :
Education & Experience :
High School Diploma or GED.
At least 1 year of related administrative experience.
Technical Skills :
Proficiency in Microsoft Office applications and internet navigation.
Experience with basic office equipment and phone systems.
Strong typing skills (35 WPM, including alphanumeric and 10-key).
Familiarity with billing, payment processing, rate orders, and contracts.
Communication :
Clear, professional verbal and written communication.
Positive attitude and willingness to assist others.
Problem Solving & Quality :
Attention to detail with a commitment to accuracy.
Strong problem-solving skills and ability to escalate issues when necessary.
Time Management & Productivity :
Ability to manage multiple tasks effectively.
Follow-through on projects with minimal supervision.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
