Accounts Payable Clerk

Job Summary
The AP / Office Administrative Assistant is a dual-role position responsible for handling various accounting tasks related to accounts payable and data entry. Providing comprehensive office management and support services to ensure efficient operation of company office functions. This role requires a highly organized, detail oriented, and proactive individual with excellent administrative and basic accounting skills.

Duties: AP Assistant

• Process vendor invoices and ensure timely entry into our accounting software while maintaining accurate records.
• Assist with benefits administration and payroll management as needed.
• Ensure compliance with tax regulations and governmental accounting standards.
• Utilize financial software for tracking and reporting purposes.
• Maintain organized files for all accounts payable documentation.
• Collaborate with other departments to resolve discrepancies or inquiries related to invoices and payments.
• Perform 10-key typing for data entry tasks accurately and efficiently.

Duties: Administrative Assistant

• Serve as the first point of contact for the company, managing front desk operations, greeting visitors, and directing them appropriately.
• Distributes mail & packages. Maintains postage and handles mailing protocols.
• Performs typing and clerical administrative duties for office personnel as needed.
• Maintains in a timely manner the handling, filing and processing of all invoices and invoice related assignments.
• Inventory kitchen and office supplies.
• Back-up responsibility for office manager as needed and assigned.
• Aid other departments in any scanning/filing/copying needs.

Skills

• Minimum 2 years prior Accounting Administrative/Office experience.
• High school diploma required.
• Proficiency in accounting principles and practices, particularly in accounts payable functions.
• Knowledge of Sage Intacct software is a plus..
• Excellent organizational skills with attention to detail to ensure accuracy.
• Ability to work effectively under pressure and meet deadlines.
• Strong communication skills for collaboration with vendors and internal teams.
• Proficient in using financial software for data entry, reporting, and analysis.
• Initiative and a positive attitude a must.
• This position will involve working with a diverse team and Spanish fluency is highly recommended to ensure effective communication.

Pay based on experience.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Language:

• Spanish (Required)

Ability to Commute:

• Leander, TX 78641 (Required)

Ability to Relocate:

• Leander, TX 78641: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000 - $50,000