Compliance Specialist

Summary/Objective
Under the direction of the Compliance Officer, the Compliance Specialist will be responsible for
reviewing tenant files, records, and operational procedures to ensure compliance with federal, state,
and local regulations for affordable housing programs, including LIHTC (Low-Income Housing Tax Credit),
Section 8, PRAC, PRA and HOME. This position involves file audits, income verification checks, and
reporting to maintain compliance with program requirements. A key part of this role involves
establishing positive and productive relationships with team members, ensuring properties meet all
regulatory obligations, and contributing to the continuous success of each site. In addition to ensuring
compliance, the Compliance Specialist will support the management team in enhancing the lives of our
residents and the communities we serve by promoting conformity with company Standard Operating
Procedures and alignment with 5TM’s Guiding Principles. Our goals include maximizing asset value,
enriching the resident experience, and managing each property as if it were our own—all while
fostering a collaborative work environment where team members can contribute, learn, and thrive!

Essential functions
1. Leading the Company
a. Provide compliance guidance to site teams through explanation and interpretation of
policies and programs, coordination of information flow and property compliance
adherence.
b. Stay up-to-date on affordable housing rules, including updates to LIHTC, HOME, HUD, or
local compliance requirements.
c. Maintain current active certifications and/or affordable housing designations, ensuring
knowledge of changes and updates in requirements of all assisted housing programs.

2. Leading the Department
a. Conduct audits of all move-in, renewal, interim, and move-out tenant files that are not
in Rightsource to ensure compliance with affordable housing regulations, including
LIHTC, HOME, HUD, PHA, Section 8, PRAC, CHA, IHDA, and DOH. Ensure all tenant files
are reviewed for compliance, necessary documentation is complete, and files are
properly closed out in Yardi.
b. Prepare detailed audit reports, summarizing findings, provide recommendations for
corrective actions and monitor resolutions.
c. Respond to staff’s compliance questions and effectively use execution skills to achieve
5TM’s goals.
d. Assist with providing compliance coaching to Property Management staff when needed.
e. Encourages opportunities to enhance team engagement by regularly recognizing team
members, fostering communication and creating a team environment that inspires
trust.
3. Property Objectives

a. Audit initial applications eligibility at move-in and ensures continued eligibility is
maintained for assisted housing programs by reviewing lease agreements, income
documentation, and certifications for accuracy and completeness.
b. Conducts monthly site audits to ensure compliance to policies and regulatory
agreements, waiting list procedures are followed, files are accurate and meet
compliance requirements; notifies Compliance Officer of file deficiencies for staff
correction within an allotted period.

1. Monthly property file audits are performed on a cadence to ensure that
established audit benchmarks are maintained and met.
2. Perform written evaluations on file audit
3. Submits applicable reports on time when required.
4. Conducts follow up meetings with applicable staff to ensure that all
critical issues are identified, addressed, and resolved.

c. Assist with lease-ups/site onboarding: Manages the electronic application intake and
logging of applications during the lease-up period to ensure all applications are
accounted for and properly logged on a waiting list; Manages the application process to
meet lease-up schedule; prepare weekly lease-up/onboarding updates to the
Compliance Officer.
d. Assist with updates, and revision of forms and documents, as needed.
4. HUD Site Management
a. Ensure all site required binders and EIV reports are reviewed and properly documented
as part of the site audit process to maintain compliance with HUD guidelines. Verify that
the necessary Enterprise Income Verification (EIV) reports are generated on schedule, in
accordance with HUD requirements.

Reasonable accommodation may be made to enable individuals with disabilities to perform these
essential functions.

Work environment
Remote position

Physical requirements
None

Travel requirements
Remote position

• 2 years of experience in affordable housing compliance, property management, or auditing

• Strong knowledge of all regulatory programs and policies and Federal Fair Housing Laws &

• Advanced Microsoft Word, Excel, Outlook and Yardi or other industry software experience

• Ability to communicate audit findings clearly, both verbally and in writing.
• Must be able to read, write and communicate in English
• Must be able to work independently utilizing time management to meet required deadlines

Reports to
Compliance Officer

Work authorization/security clearance requirements
Employee must be legally authorized to work in the United States.

Affirmative Action/EEO statement
5T Management is an Equal Opportunity Employer. We do not discriminate on the basis of race, color,
religion, religious dress or grooming, genetic information, national origin, sex, sexual orientation,
pregnancy, childbirth, age, physical or mental disability, military or veteran status, or any other status
protected by law. It is our intention that all qualified applicants be given equal opportunity and that
selection decisions be based on job-related factors