What are the responsibilities and job description for the Order Processing Specialist position at Flagger Force?
Flagger Force, an industry leader in traffic control, is currently hiring an Order Processing Specialist. This position will be based out of our operations center, located in Hummelstown, PA.
The Order Processing Specialist is responsible to respond to client order inquiries with timely action, accuracy, and professional communications while working in accordance with company values, vision, and mission.
Primary Responsibilities:
- Provide support for client issues and the ability to recognize when to escalate to a Supervisor/Manager.
- Ability to effectively de-escalate communications (phone calls, emails, etc.) with clients; recognize when to escalate to a Supervisor/Manager.
- Coach client on best demonstrated ordering practices
- Navigate internal client ordering platforms and external client specific platforms
- Assist in maintaining email order inbox
- Accurate entering and editing of client orders (Address change, start time change, crew size change, WO# change, TCR update, standing orders, equipment needs.) and recognize when scope of work changes from standard to complex setup and escalate accordingly
- Identify and escalate orders converting to or requiring a 24-hour operation to an Advanced or Senior Specialist
- Extend and modify existing standing orders and update standing order spreadsheet
- Capture client storm response needs and escalate in appropriate Teams chat. Assist Advanced and Senior specialists with approved storm response order creation
- General knowledge of work zones
- Navigate Google maps to identify where client will be working to determine road type, resources and equipment
- Advise the client what resources and equipment will be required for standard work sites. Escalate complex work sites to Advanced or Senior order processing specialist
- Properly identify state requirements to be met to take the road such as field employee certifications, truck loadout or equipment
- Create order with appropriate resources and equipment
- Identify and escalate orders that potentially will require heavy equipment, specialist or custom signs, and/or PRECON
- Create a PRECON meeting request on SharePoint when required by job site condition(s)
- Maintain basic knowledge of Office & Field Policy.
- Maintain working knowledge of all client services SOP
- Communicate order modifications to OSC teams and Field Operations
- Enter Equipment request with accuracy
- Understand resource availability
- Provide marginal support to resource allocation along with other operations services teams
- Other duties as assigned by leadership
- Collaborate with peers, all OSC departments and Field Operations
- Work in alliance with Flagger Force processes and procedures
What Flagger Force Offers:
- Medical, vision and dental insurance
- 401k w/company match
- Generous paid time off
- On-site fitness facility
- Paid holidays
- Health savings account
- Company paid benefits (long term disability and basic life/AD&D)
- Employee assistance program
- Tuition and education assistance
- Employee appreciation events
- Giving back to the communities we serve through paid volunteer time off
- Professional development opportunities
