Attendance Recorder/ Clerk - 10 Month

Position Type

Secretarial/Clerical/Attendance Secretary

Date Posted

12/16/2024

Location:

Thomas Elementary School

(High-Needs School)

Date Available

01/06/2025

Closing Date

Open until filled

FLAGSTAFF UNIFIED SCHOOL DISTRICT NO. 1

Attendance Secretary/ Clerk

10 Month Position

Position Title: Attendance Secretary/ Clerk

Department/Section: Thomas Elementary School

Supervisor: Principal

Hourly Rate: $18.00 - $18.75/hour (depending on experience)

Pay Grade: 21

Schedule: 40 hours/week; Monday - Friday (hours tbd); 10 month calendar; Benefits offered; Arizona State Retirement System eligible.

2024 - 2025 School Year work schedule: January 6, 2025 to June 3, 2025.

Summary Of Function

Under general supervision, serves as secretary in a school attendance office and performs a variety of tasks to accurately record, evaluate, and inform administrators and parents/guardians of student attendance patterns; and to do related work as required.

Typical Tasks

These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this class.

• Gathers and records accurate attendance information into the student information system (Synergy).
• Evaluates student absences, issues readmits/passes/dismissals, and information appropriate administrator of unexcused absences.
• Contacts parents/guardians regarding unverified/extended absences, attendance concerns, and truancy.
• Maintains an accurate record of all communication between school and home regarding student attendance.
• Enters attendance for teachers when they do not have necessary access to computer or attendance software; enters attendance for substitute teachers.
• Runs attendance queries, generates truancy reports, and notifications, submits truancy notifications for appropriate administrator signature and approval, and prepares truancy notifications for mailing.
• Runs and submits attendance reports per request from the District Office.
• Runs, distributes and collects weekly attendance reports from teachers.
• Updates attendance to reflect verifications of excused/unexcused absences and tardies to assure that families do not receive inaccurate telephone communication from the automated attendance caller.
• Files and retains all written notes/emails/voicemails, medical excuses, and legal communication submitted by parent/guardian regarding student absences.
• May maintain and update student records and cumulative files as needed.
• Greets and provides assistance, information, and materials to visitors, parents, students and the public regarding school programs, attendance policies, and referring more complex issues to the appropriate administrator.
• Greet and orient substitute teachers by providing them with the necessary information and materials.
• Perform daily computer file backup of attendance records.
• Enter new students into the system by inputting course information; update student course files daily.
• Prepare year-end reports and enrollment data.
• Perform routine secretarial duties, including answering phones; typing correspondence/reports; copying and filing.
• Perform lunch duty every day
• Perform other duties as assigned.
  
  

QUALIFICATIONS:

Specific Training Or Job Experience Required Before Appointment

• High school diploma or GED required; Bachelors preferred
• One year of secretarial duties preferred
• Keyboarding and computer experience required
• Microsoft Office required; Synergy experience preferred
• Bilingual in English and Spanish highly desirable
• Ability to work with a diverse group of people
  
  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee is occasionally required to move from location to location and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned.

Thank you for your interest in the Flagstaff Unified School District. Please submit a complete application. Education information must be included in the application. Complete work history needed for proper placement on the salary schedule. If this information is not complete, your application will be returned. All applicants (including current district employees) must submit a complete online application.

Current Internal candidates, please contact Human Resources at HR@fusd1.org for hourly rate information. Years of service and grade movement (up or down) will be considered.

All employees are subject to a criminal background check. The Flagstaff Unified School District is committed to a policy of nondiscrimination in relation to race, color, religion, gender expression, sexual orientation, military status, age, national origin, or disability. Offers of employment, contingent upon funding.