Bookkeeper (Account Clerk)

Position Type

Secretarial/Clerical/Bookkeeper

Date Posted

3/17/2025

Location

Flagstaff High School

Date Available

ASAP

Closing Date

Until Filled

Additional Information: Show/Hide

FLAGSTAFF UNIFIED SCHOOL DISTRICT NO. 1

Bookkeeper (Account Clerk)

Position Title: Bookkeeper (Account Clerk)

Department/Section: Flagstaff High School

Supervisor: Principal

Hourly Rate: $19.00-$19.75/hour (depending on experience)

Pay Grade: 41

Schedule: 40 hours/week; Monday - Friday (hours TBD); 12 month calendar; Benefits Offered; Arizona State Retirement System eligible.

Desired Start Date: ASAP

Summary

Record and post building funds and student activity receipts; process invoices for payment; resolve variances and discrepancies or orders.

TYPICAL TASKS

• Maintain all building level accounts and purchases (District, Capital, Facility Usage, Auxiliary and Associated accounts).
• Generate and process all purchase orders. Verify that all materials purchased have been received. Research purchase order/invoice variances and discrepancies due to cancellations, back orders, shipping errors, price variances, etc.
• Process invoices for payment: match purchase orders to invoices, verify and sign off on invoice amount and items received, submit invoices to District Business Office for payment, verify check amounts and mails out checks on building level accounts.
• Work directly with students regarding their Associated Student accounts. This includes, but is not limited to fundraising, cash accountability, deposits, club minutes, purchase order requests, encumbrances, ordering and purchasing procedures, invoice tracking, account transactions and balances.
• Responsible for establishing and maintaining checking account for Associated Student funds. Signer on the account, responsible for account transactions. Maintain petty cash fund.
• Work directly with administrators, teachers and building staff on budgets proper usage of funds, purchase order requests, encumbrances, ordering and purchasing procedures, account transactions and account balances.
• Prepare financial reports on all building funds; balance all accounts in conjunction with the Business Office.
• Member of the Site Council and Budget Committee, prepare reports for these committees. Collect all information for Capital budget process. Oversee Capital purchases, verify amount and items received and track account status.
• Verify items posted to correct account at district level (supply, instructional aid, textbook, media, capital, professional, etc...). Monitor and correct discrepancies. Verify funds available. Transfer district information to computerized spreadsheet, prepares routine computerized reports.
• Generate warehouse supply orders for entire school. Oversee and disburse warehouse supplies. Maintain inventory and verify account balance with warehouse. Prepare warehouse order and disperse reports.
• Keep purchase order logs. File purchase orders, Cash Collection Reports, invoices and other materials. Keep accurate transaction history on all accounts for reference. Post auxiliary and associated accounts purchase orders to correct sub-accounts.
• Generate and process vouchers and purchase orders for entry fees and approved athletic/activity events. Keep voucher log and track athletic expenditures. Help arrange out of town travel when necessary.
• Oversee bookstore operations, assist in student registration, posting of fees, withdrawals, refunds and bank transactions.
• Maintain data base on disciplinary actions. Enter, categorize sort, etc...all disciplinary information.
• Perform other duties, including but not limited to gathering information for auditors.
  
  

Qualifications

Specific training or job experience required before appointment

• High school diploma or equivalent certification with one year of coursework in accounting or bookkeeping beyond high school
• Working knowledge of computer, software applications (MS Word, Excel) and familiarity with spreadsheets
• One year of experience in accounting procedures
• Ability to deal effectively with parents, staff and students.
  
  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee is occasionally required to move from location to location and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned.

Thank you for your interest in the Flagstaff Unified School District. Please submit a complete application. Education information must be included in the application. Complete work history needed for proper placement on the salary schedule. If this information is not complete, your application will be returned. All applicants (including current district employees) must submit a complete online application.

Current Internal candidates, please contact Human Resources @ HR@fusd1.org for hourly rate information. Years of service and grade movement (up or down) will be considered.

All employees are subject to a criminal background check. The Flagstaff Unified School District is committed to a policy of nondiscrimination in relation to race, color, religion, gender expression, sexual orientation, military status, age, national origin, or disability. Offers of employment, contingent upon funding.