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Assistant to the Flemish Economic Representative

Flanders Investment & Trade (FIT)
Los Angeles, CA Full Time
POSTED ON 2/19/2025
AVAILABLE BEFORE 5/16/2025

Assistant to the Flemish Economic Representative (9 month contract)

Assistant to the Flemish Economic Representative The Trade and Economic Representation of Flanders at the Consulate General of Belgium in Los Angeles ("Flanders Investment and Trade") seeks a temporary full-time Assistant to the Flemish Economic Representative for 9 months starting as soon as April 1st and no later than May 1st.

The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

The selected candidate will support the Head of Post in their duties. Key tasks include :

  • Responding to inquiries from Flemish and local businesses
  • Coordinating activities and events with internal and external partners
  • Occasionally attending trade fairs and events with potential partners
  • Managing CRM databases and following up on existing commercial contacts
  • Handling accounting tasks
  • Performing translation work
  • Performing administrative tasks such as reception duties, managing the agenda, archiving, and handling mail
  • Handle and coordinate active calendars
  • Schedule and confirm meetings
  • Ensure file organization based on office protocol

Qualifications

  • Bachelor’s degree
  • Relevant work experience is preferred but not mandatory
  • Excellent knowledge of English; knowledge of Dutch is a plus
  • Understanding of the economies of the USA and Flanders
  • Strong interpersonal, customer service and communication skills
  • Proficient in Microsoft Office suite
  • You must be legally allowed to work in the USA without visa sponsorship. You MUST either be a U.S. citizen, a Legal Permanent Resident (green card), or have a Visa with an Employment Authorization Document.

    Competencies :

  • Collaboration : Contributing to team or project results, even when not of direct personal interest (Competency Level 1)
  • Customer Orientation : Recognizing and responding appropriately to the needs of stakeholders within and outside the organization (Competency Level 1)
  • Flexibility : Efficiently adapting behaviour to different situations and individuals (Competency Level 1)
  • Responsibility : Acting in accordance with the interests, values, and norms of the organization (Competency Level 1)
  • Attention to Detail : Acting with a focus on quality and preventing errors (Competency Level 2)
  • Planning and Organization : Setting goals, determining priorities, and allocating time and resources efficiently (Competency Level 1)
  • Analytical Skills : Identifying problems in context and searching for relevant additional information (Competency Level 1)
  • Judgment : Expressing opinions and assessing consequences based on relevant criteria (Competency Level 1)
  • About Flanders Investment & Trade :

    Flanders Investment & Trade is the economic representation of Flanders abroad, well represented in the major trading nations. Flanders Investment & Trade in the USA holds offices in New York, LA, Chicago, Palo Alto and Atlanta.

    The starting salary for this job will be a minimum of 6,020 USD (gross monthly salary, adapted to the inflation index), not including statutory bonuses. Previous experience may be considered for calculating a higher seniority and, thus, a higher salary.

    The working week entails (a minimum of) 38 hours, but a “9-to-5” mentality is not expected within this job. The assistant may need to attend business networking events and fairs, some of which may occur in the evenings and / or at weekends.

    What we offer

  • A full-time job;
  • A competitive salary package and health insurance;
  • Salary (montlhy) :  $6,020 - $8,729 (pay range, based on experience);
  • Open, informal and multinational working environment;
  • Annual leave entitlement – 26 days per calendar year
  • All local holidays and one Belgian public holiday per annum
  • How to apply?

    Please send your application letter and CV via e-mail to losangeles@fitagency.com.

    In the “subject” field of the mail, specify “your name” “for the position of Assistant”.

    We only consider applications with a motivation letter and resume. Due to a lack of bandwidth, Linkedin Easy apply or direct messages will not be responded to. Please send your application following the guidelines above.

    The application deadline is 21 February 2025.

    Shortlisted candidates will be contacted for a first online interview during the week of February 24th (tentative). However, the role requires a physical presence in LA; this is not a remote role, although some accommodations can be considered.

    The Flanders Investment and Trade Agency is an equal opportunity employer. We welcome all applications, irrespective of race, color, gender, disability, sexual orientation, religion, belief, creed or age.

    More information on Flanders Investment and Trade : and

    Salary : $6,020 - $8,729

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