Administrative Assistant, Long Term Sub

This is for a long term sub for office tasks both in main office and activities office.  

Estimated Start date: Upon Hire

Estimated End date: September 30, 2025

Salary: $16.69/hr., non-exempt, not eligible for benefits.  

Objective:

The Administrative Assistant provides a wide variety of complex and confidential administrative and secretarial support.  They are able to work under a variety of conditions and with a diverse group of people.  They are skilled at determining the best course of action swiftly and logically.  This support staff member is flexible and excels at fine-tuning processes to best meet needs.

Job Responsibilities:

• Provides day-to-day secretarial support to school office.
• Provides information in response to inquiries in person or by telephone; refers inquiries to appropriate staff.
• Prepares communications with students, staff, public, Board of Trustees, businesses, and departments.
• Prepares materials for meetings, projects, in-services, curriculum, or other school events or reports as requested.
• Prepares and maintains school records.
• Assists with coordination of meetings, orientations, and facilities arrangements.
• Assists with planning of staff activities and time lines.
• Assists with the planning, preparation and maintenance of budgetary records.
• Prepares supply requisitions, purchase orders, requests for special data, or similar actions within established procedures.
• Operates office equipment such as copiers, calculators, word processors, personal computers, typewriters, data terminals, or other equipment.
• Plans and prioritizes work load to meet set deadlines.
• Maintains appropriate inventory of supplies, equipment, and materials.
• Assists staff with special projects as directed.
• Other duties as assigned.  

Knowledge, Skills and Abilities:

• Skill in arithmetic, grammar, spelling, record keeping, and compiling material.
• Ability to maintain effective professional relationships with staff, students, and parents.
• Ability to maintain student confidentiality.
• Ability to maintain regular and acceptable attendance levels.
• Skill in the operation of a variety of office machines including personal computers, telephones, and copiers.
• Skill in critical thinking, problem analysis and resolution.
• Ability to work effectively with people from a variety of culturally diverse backgrounds.
• Proficiency in computer technology, including word processing, spread sheets and data base.
• Ability to become proficient and successfully operate SchoolMaster software.
• Ability to follow directions.
• Skill, dedication, and aptitude for working with students.
• Demonstrated communication and interpersonal skills.
• Ability to multi-task.

Minimum Qualifications:

• High School diploma or equivalent and four years in increasingly responsible administrative support experience; OR, 
• Associate degree in relevant field of study and two years in increasingly responsible administrative support experience.

Preferred Qualifications:

• None.

Physical Demands:

• Ability to stand on feet for extended periods of time, stoop, bend, lift and carry items up to 40 pounds.

Salary : $17