Coordinator, Continuing Education

JOB TITLE:

Coordinator, Continuing Education

DEPARTMENT:

Continuing Education

EMPLOYMENT TYPE:

Professional 7. $44,000 - $51,000 depending on education and experience. Full- time, 12-mos., benefit eligible, FLSA exempt

Generous Benefits include: (Note, the average value of FVCC's benefits is $25,000 in addition to salary!)

• Health/Vision, Dental, Life/ADD & Long-term Disability Insurance: Generous Employer contribution toward the cost of these benefit premiums
• Vacation Leave: Earn up to 15 days per year
• Sick Leave: Earn up to 12 days per year
• Holiday Leave: 12 per year
• Retirement: Participates in MT Teacher's Retirement System; AND Employer match up to 7% for 403(b)
• Tuition Waiver: Employee plus up to two legal dependents
• Eligible for Public Loan Forgiveness, too!
  
  
  

CLOSING DATE:

Open Until Filled, Priority given to application materials received by April 21, 2025

Summary

Flathead Valley Community College is an outstanding public community college located on a beautiful campus in Kalispell, Montana with panoramic views of the northern Rocky Mountains and Glacier National Park. Our vision is to improve lives through learning, and the trustees, faculty and staff are dedicated to values that foster and preserve the spirit of our college and promote and support the well-being and economic development of the communities we serve.

The Continuing Education Coordinator provides leadership in the development and implementation of a wide range of general interest and personal enrichment programming and serves in a supporting role for all Continuing Education programming.

Essential Functions

• Serves as the primary contact for current and potential instructors for general interest and personal enrichment programming. Manages logistics, coordinates services, and provides support for programs.
• Utilizes a creative approach to the development of new or improved services and courses; commitment to responsive and innovative service is essential. Explores new course offerings, evaluates options, and implements programming.
• Develops program schedules to meet community needs. Builds relevant content for print and online catalog, marketing, and social media.
• Promotes a culture of leadership within a collaborative, team-oriented environment; supervises, recruits, develops, motivates, and evaluates a team in in alignment with job expectations, professional roles, and the College mission.
• Helps maintain budgets, assists with program evaluations, and prepares periodic reports and data.
• Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services.
• Collaborates with team to achieve objectives and to enhance Continuing Education programming.
• Recommends and implements standards and best practices across operations; remains current in practices, trends and research related to areas of assignment
• Attends related trainings, workshops, and professional development.
• Contributes to a productive team environment. Cross-trains to perform other departmental and team functions; backfills for other department staff as needed.
• Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships.
• Maintains professional ethics and confidentiality of students in accordance with applicable laws and policies.
• Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities.
• Performs other duties as assigned.
• Reports to the Continuing Education Director.
  
  
  

Minimum Qualifications

• Bachelor’s degree and a minimum of two years of work experience in course program development, project management and/or event planning; OR,
• Associate’s degree and a minimum of four years of progressively responsible work experience in course program development, project management and/or event planning; OR,
• An equitable combination of six years of related higher education and relevant work experience
  
  
  

Preferred Qualifications

• Work experience in an educational environment
• More than three years of progressively responsible work experience in course programming, curriculum development, project management and/or event planning
• Advanced technical skills for developing course schedules, marketing, and reports
  
  
  

Knowledge, Skills, And Abilities

• Demonstrated professional communication, diplomacy, customer service, and interpersonal skills
• Skill in taking initiative, being proactive, critical thinking, problem analysis and resolution
• Ability to work independently
• Demonstrated ability to multi-task and perform administrative tasks effectively with frequent interruptions
• Experience with budgetary process
• Ability to multi-task and manage multiple areas, individuals, projects and priorities
• Skill and ability to operate a variety of computer applications including, but not limited to, Microsoft Office, database programs, and interactive team software
• Ability to use an electronic communication platform and social media for marketing
• Ability to work within policies and procedures of FVCC
• Ability to maintain effective and positive professional relationships
• Ability and willingness to serve as a representative for the College by interacting appropriately with the public, students, potential students, and the College community
• Working knowledge of general office practices and procedures
• Ability to follow and issue directions
• Ability to work effectively with people from a variety of culturally diverse backgrounds
• Ability to maintain regular and acceptable attendance levels
• Ability to maintain a high level of confidentiality
• Ability to pass a criminal background check
• Ability to respond in the event of an emergency
• This is a Medium Duty job, according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles, U.S. Department of Labor and Industry. Medium Duty involves exertion of 20-50 pounds of force occasionally, and/or 10-25 pounds frequently, and/or up to 10 pounds continuously.
  
  
  

APPLICATION PROCEDURE:

To be considered for this position, applicants must apply online at https://www.fvcc.edu/about/careers-at-fvcc; paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration. NOTE: FVCC's applicant tracking system will time-out after 45 minutes of inactivity. Please have your documents ready to upload before you click the Apply button.

• Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the position's Knowledge, Skills and Abilities; AND
• A current, comprehensive resume or curriculum vitae; AND,
• Unofficial transcripts for all degrees held AND/OR Professional Certifications (if more than one transcript or certification, combine and upload as one document). As a condition of employment, the successful candidate will submit official transcripts for all d degrees held and applicable certifications to FVCC HR prior hire. Only transcripts from accredited institutions will be accepted.), AND
• Three professional references, with complete contact information, must be provided on the application form. Professional references must be individuals most familiar with applicant's work experience, skills, and work behaviors and supervisory experience. Do not list family and friends for professional references.
  
  
  

EMPLOYMENT VERIFICATIONS, REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS: Prior to any offers of employment, FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicant's application or resume. Additionally, FVCC conducts post-offer criminal background checks.

EQUAL EMPLOYMENT OPPORTUNITY: FVCC is an equal opportunity employer. It is FVCC's policy that all individuals are entitled to equal employment opportunities regardless of race, color, religion, creed, political ideas, sex, gender identity, sexual orientation, age, marital status, veteran’s status, service in the uniformed services as defined by state and federal law, physical or mental disability, national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs, as required by federal and state laws.

FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at https://www.fvcc.edu/about/board-administration/board-of-trustees/board-policies

REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES: FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.

VETERANS' PREFERENCE ACT: Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans’ Preference laws do not, however, guarantee Veterans a job, nor do they give Veterans’ preference in internal actions such as promotion, transfer, reassignment, and reinstatement. Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans' Preference, you must complete the Veterans' Preference Form (form is available at https://www.opm.gov/forms/pdf_fill/SF15.pdf) and email it along with document(s) that verify your eligibility for employment preference to Jobs@fvcc.edu. Claims for Veterans' preference must be received by Human Resources prior to position closing date.

WINDFALL ELIMINATION PROVISION: Based on the Windfall Elimination Provision, FVCC employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision click https://www.ssa.gov/pubs/EN-05-10045.pdf.