Payroll and Employee Benefits Coordinator

Job Summary:

The Payroll and Employee Benefits Coordinator position processes the employee weekly payroll, ensures the accuracy of data in the HRIS system and other files, assists employees with benefits enrollment and questions, verifies all insurance billing, ensures compliance with required benefit notices, posts new job listings, and process the hiring of new employees. 

Payroll Responsibilities:

• Responsible for accurately processing payroll.
• Ensure tax forms, benefits enrollment/changes, and garnishments are entered correctly in the HRIS system.
• Communicate with managers to resolve issues with payroll.
• Ensure all timesheets are approved by the deadline.
• Track and correct issues in the HRIS system. 
• Complete garnishment responses.
• Answer all requests for verifications of employment.
• Work with managers to accurately process HR Actions in the HRIS system.
• Train managers and staff on correct use of payroll system.
• Other duties as assigned.

Employee Benefit Responsibilities:

• Maintain employee benefits with the insurance carriers and ensure benefits changes are entered appropriately in HRIS system for payroll deduction.
• Assist employees with health, dental, life and other related benefit questions.
• Verify the calculation of the monthly premium statements for all group insurance policies.  Resolve administrative problems with the carrier representatives or benefit brokers.
• May assist with reviewing and responding to unemployment claims with appropriate documentation.
• Provide termination notification to the COBRA Administrator.
• Coordinate workers' compensation claims with third-party administrator. Follow up on claims.
• Ensure distribution of required employee notices.
• Prepare and maintain weekly employee reports, new-hire and absentee reports.
• Maintain and update company organizational charts, phone directory and other requested reports as needed.
• Assist the Director of Human Resources as needed.
• Other duties as assigned.

New Hire Responsibilities:

• Process and post open positions in the HRIS system and Indeed.
• Assist managers in the hiring process within the HRIS system.
• Ensure new hires provide the appropriate legal documents, including I-9 and required identification, and complete the new hire process in the HRIS system prior to employment.
• Other duties as assigned.