Human Resource and Health & Safety (H&S) Coordinator

Flex-N-Gate is a leading manufacturer and supplier of components for the automotive industry, recently ranked 10^th of the 150 Top North American Suppliers in “Automotive News.” A growing and vital company, Flex-N-Gate provides a great opportunity for hard-working and skilled individuals.

HR Job Scope

• Maintain strict confidentiality of all employees, candidates, company information, records and related issues and sensitive data in accordance with applicable laws.
• Build positive relationships with employees, managers, supervisors, and candidates.
• Manage and maintain hourly payroll.
• Communicate new employee hires, promotions, and anniversaries internally.
• Educate employees on benefit programs upon hire and during open enrollments
• Administration of garnishments, child support orders, employee transfers, leaves of absence, change of status, and change of employee information. Handle unemployment review, reconciliation, and other related tasks.
• HR filing: employee personnel files, medical files, and work compensation files.
• Manage hourly employee termination process.
• Support the layoffs and recalls process and communications.
• Manage the job bidding procedures, including job bid postings, shift preferences, changes in shift start times.
• Responsible for all hourly disciplinary and attendance corrective action documents.
• Communication with employees about any issues, questions, and concerns. Posting notice(s) of all communication throughout the plant.
• Terminations – mail term letters and COBRA information to past employees, send department notifications, pull employee files to prepare for long-term storage, perform exit surveys.
• Responsible for the completion of the annual review process (hourly personnel)
• Maintain Training Matrix for all new hires, transfers and terminations
• Assists department in carrying out various human resources programs and procedures for all company employees.
• Maintains employee files and HRIS assuring accuracy, compliance and confidentiality to include, verification of Eligibility to Work (I-9), required documents, signatures and employee data

 HR Recruiting Scope

• Build positive relationships with candidates and hiring managers/teams.
• Conduct employee orientation, as requested. Conduct follow-up check ins at two-week, 30 days, 60 days, etc. for new hires.
• Conduct phone screens on qualified candidates.
• Review resumes, assess qualifications and move candidates through standard recruiting processes efficiently in the recruiting system.
• Proactively source qualified candidates through various methods including on campus recruiting events, job postings, networking events, employee referrals, online sourcing tools, etc.
• Print/prepare new hire packets. Conduct orientation process by coordinating with recruitment, preparing offer letters, employment background screening, drug testing, new hire orientation and communication with relevant departments, managers and personnel.
• Provide follow-up and feedback to candidates in a timely manner.
• Provide regular updates to HR manager and hiring managers regarding candidates and vacancies.
• Enroll benefit selections for each new hire on appropriate web pages, and maintain changes during qualifying events and open enrollments. 
• Work with human resource managers/supervisors to define candidate qualifications and business hiring needs.

H&S Scope 

• Responsible for safety orientation, safety training, job site inspections and reporting.
• Maintain awareness of amendments to the Occupational Health & Safety Act (OHSA) and Regulations, and make recommendations for their implementation.
• Perform job site safety compliance inspections including hazard analysis, safe work procedures, written reports and recommendations.
• Responsible for monitoring adherence to the company safety program by all employees and subcontractors.
• Identify and evaluate hazardous conditions and practices in the workplace, conduct and coordinate on-site inspections to audit physical conditions and safe work practices.
• Coordinate inspections and occupational safety activities with departments.
• Direct and review the analysis of accident and injury data, identifying the needs for new or modified occupational safety programs. (with HRM support)
• Research occupational safety information to assure the best available methods and equipment are adopted to minimize the hazards in the work place. (with HRM support)
• Lead and/or participate on teams with safety, technical, management, and other team members.
• Periodically act as a team leader to special task forces or teams.
• Provide direction and/or guidance to less experienced occupational safety personnel.

Requirements

• Four-year college degree preferred with a minimum of three (3) years’ experience in Human Resources in a manufacturing environment
• Two (2) years experience in health and safety in a manufacturing environment
• Ability to read, write and speak English effectively; bilingual English/ Spanish - Preferred but not required
• Required for the position skills in basic mathematics, organizational, communication (verbal and written), and proficient in HRIS and Microsoft office.
• Ability to effectively prioritize, show initiative, and work independently.
• Must be a highly motivated, service and team-oriented individual with an attention to detail.
• Ability to handle multiple projects
• Safety certification training is considered a strong asset.
• Knowledge and understanding of the Occupational Health & Safety Act and Regulations and workers’ compensation legislation.
• Working towards certification, or already certified, under the Occupational Health & Safety Act/Regulations is considered an asset.

W    Work Environment

• This job operates in an office and plant environment. This role routinely uses standard office equipment such as laptop computers and smartphones.

         Physical Demands

• Ability to lift minimum of 25lbs.
• While performing the duties of this job, the employee is regularly required to talk and listen.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

P        P ositin Type/Expected Hours of Work

• This is a full-time, salaried position. It is expected to work a minimum of 40 hours per week.
• It is expected to work a minimum of 40 hours per week. Must be flexible with hours and days to accommodate our multi-shift workforce. Overtime may be required from time to time.

A s     Successful candidate will have the following attributes:

• Excellent telephone presence and relationship building skills.
• Comfortable dealing with change and ambiguity and copes well with stress and deadlines.
• Deals constructively with mistakes and setbacks.
• Looks for ways to support team and help organization as a whole.
• Seeks input from others and works with colleagues to achieve successful outcomes.
• Carry self in a manner to be a positive representative of employment brand.
• Self-motivated with outstanding organizational and time management skills.
• Ability to multitask and prioritize requests with excellent attention to detail.
• Ability to work efficiently and independently with minimal manager supervision.
• Willingness to work outside the job description parameters, thinking creatively about how to provide the highest level of customer and employee service.