Grants Database Manager

Civil legal aid organization is looking for a well-qualified Grants Database Manager to join their dynamic team

Company :  Civil Legal Aid organization

Hours / Schedule : Full-time, flexible, Excellent benefits

Job Type : Direct

Location Requirements : Hybrid, work will primarily be done remotely with an occasional on-site meeting in their office in Washington, DC (2-4 days monthly)

Rate : 75k-80k, Excellent benefits to include :  health insurance, medical and dependent care FSAs, 401(k) retirement plan with match, commuter benefits, home office allowance, summer hours, professional development allowance, vacation and sick leave, and sabbatical appreciation leave.

Job Description :  The Grants Database Manager is responsible for the Grants Management System and for assuring operations in alignment with generally recognized grants management best practices and plays a key role in developing and executing the lifecycle of all grant programs at the organization

Responsibilities :

• Serve as system owner for the Grants Management System, including vendor management, administrative and quality oversight, and content control with assistance from the Governance and Technology Specialist.
• Set up, manage, and establish the protocols for the Grants Management System (GMS), including training and supporting the Programs Team to operationalize and make efficient use of the Grants Management System.
• Responsible for software-related activities in programming, process workflow configuration, data management, data analysis, and reporting for the grants management system.
• Manage third-party software integrations such as DocuSign and Tableau.
• Provide administrative support to Programs Team throughout the life cycle of each grant round including preparing and monitoring application submissions, providing technical assistance to applicants and grantees, coordinating the applications review process, preparing and monitoring grant award documentation, grant adjustments, grant extensions, preparing and submitting invoices for grant payments, and scheduling and monitoring grantee report submission.
• Provide general operational support including the organization of files, creation of presentation materials, data entry and analysis, generating reports from database and translating data into meaningful insights for the team.
• Demonstrate continuous efforts to improve operations, streamline processes, and work cooperatively to execute programs effectively, addressing issues necessary to enhance desired outcomes.
• Collaborate with the Programs Team, grantees, and financial consultants to effectively and efficiently manage site visits.
• Keep abreast of new Salesforce features, functionality, and integrations to provide recommendations for process improvements.

Qualifications :

• Bachelor’s degree or equivalent level of work experience Four years of progressive experience handling responsibilities comparable to those outlined above
• Technology savvy with experience designing and configuring online forms, and templates and queries to extract data for reports.
• System administration experience with one or more grants management systems is preferred; experience with Salesforce (Certification is not needed)
• Training users in use of databases is a plus.
• Demonstrated project management skills and the ability to coordinate various activities and resources
• Highly organized with the ability to prioritize and manage timelines while being flexible in work assignments
• Excellent attention to detail, with high standards of quality and accuracy
• Excellent written and verbal communication skills demonstrated through a factual and sincere communication style
• Conscientious, thorough, and precise, with the ability to produce high-quality deliverables
• Task-oriented with strong follow through skills needed to complete work correctly and on time
• Self-disciplined, serious about the work, and strong sense of duty
• Ability to work efficiently independently and with a team
• Proficiency with Microsoft Office Suite and Acrobat Adobe

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