What are the responsibilities and job description for the Office Administrator position at Flex Professionals?
Church in the Maryland suburbs is seeking a part-time office administrator about 20 hours / week.
Hours / Schedule : 9 am-3 pm on-site Tuesday – Thursday for about 20 hours / week; Option to be remote on Fridays.
Job Type : Direct
Location Requirements : Hybrid, Tuesday, Wednesday, and Thursday, option to be remote on Friday
Rate : $28,000 annually plus some paid holidays
Responsibilities :
Office Management Responsibilities
- Screening and greeting visitors
- Monitoring and responding to main telephone line Monitoring church email
- Production, printing, and mailing of : weekly -enews, monthly Chimes newsletter, weekly Worship Bulletin, Annual Church Directory & Annual Report, Giving campaigns
- Filing (paper & electronic Dropbox)
- Scheduling appointments and maintaining Master calendar
- Purchasing (for office & congregation ); managing invoices and payments for vendors & building users (approximately. 25 regular building user groups)
- Sorting postal mail; receiving deliveries
- Managing IT and network issues
- General equipment maintenance (e.g. recharging) and supplies
- Liaison with the Building Manager to effect repairs and maintenance for HVAC, plumbing, elevator, and electrical.
- Meet with contractors for repair and inspection appointments
- Schedule annual inspections and maintenance
- Supervise custodian : cleaning, storage and furniture
- Security / password systems / key & fob access
- Manage rental applications and scheduling
- Liaison with rental users and congregation regarding facility needs and complaints and provide updates on repairs
- High school diploma required, Bachelor's degree preferred.
- Proficiency with Microsoft 365
- Organizational, writing, editing
- Mid-level IT skills
- Ability to deal with the wide diversity of people who use and contact the church
- Some lifting and movement required (
- 3 years related experience
- Experience with religious / church organizations preferred.
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Key Facility Management Responsibilities :
Facility Rental Responsibilities :
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FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.
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Salary : $28,000
