Payroll Analyst

FlexCare | A Career That Makes an Impact

FlexCare is an award-winning, nationwide leader in travel nursing, allied health, and therapy talent management solutions, connecting top clinicians with leading healthcare facilities across the U.S. Since 2006, we have been committed to addressing critical workforce needs, ensuring healthcare organizations have access to the best clinical talent while providing clinicians with meaningful career opportunities.

At FlexCare, our mission is to create exceptional experiences that empower clinicians, clients, and internal team members to thrive personally and professionally.

Why FlexCare?

• A People-First Culture – Collaboration, innovation, and a commitment to excellence.
• Career Growth & Development – We invest in your future with training, mentorship, and opportunities to advance.
• Innovative, Future-Forward Approaches – Continuously evolving to meet the changing needs of healthcare staffing
• Award-Winning Team – Recognized for excellence in both clinician and employee experience.

We are more than just a staffing agency—we are a trusted healthcare partner that values people, fosters growth, and makes a real impact in the lives of clinicians, healthcare facilities, and communities nationwide.

Join a team that is redefining healthcare talent solutions. Ready to grow with us? Apply today.

Position Summary:

The Payroll Analyst I is responsible for interpreting clinician timekeeping records and manually entering reported hours into the company’s ERP payroll module (NetSuite). In addition, the analyst will audit the reports and entries of others to verify that all time has been entered accurately. The Payroll Analyst I will assist the payroll team with various tasks to meet the payroll processing deadlines and departmental goals.

Essential Functions:

• Enter hours reported by clinicians into NetSuite, including regular, overtime, double time, meals, call-off, on-call, call-back, charge, and sick on a weekly basis.
• Upload weekly timekeeping documents to their corresponding payroll records (weekly schedules) within the ERP payroll module.
• Calculate pay adjustments, involving wages and stipends, for clinicians who incorrectly reported their hours in prior pay periods.
• Process clinician reimbursement pay for pre-employment costs, mileage, certifications, etc.
• Verify eligibility of reported sick hours and approve or reject accordingly.
• Process payment for hours where the clinician was called off, as directed by Revenue Assurance.
• Process payment for bonuses as instructed by Account Management and Recruitment.
• Serve as a subject matter expert for assigned clients and assist in the preparation of Standard Operating Procedures (SOPs) for such clients.
• Enforce facility-specific timekeeping instructions (TKIs) to ensure clinicians are paid for the hours entered into the facility’s timekeeping system.
• Ensure a positive clinician experience by making deadline exceptions when time permits.
• Work collaboratively with Recruitment to obtain all necessary documents and facility approvals to ensure clinicians are paid timely and accurately.
• Review and approve hours in client portals when required.
• Assist payroll team members with time entry and auditing when needed to meet weekly payroll deadlines.
• Communicate daily with supervisor to report progress and expected completion times, issues resulting from clinicians not following instructions, and changes in facility timekeeping requirements.
• Other duties as assigned to meet the ongoing needs of the organization.

Required Skills & Abilities:.

• Possess high accuracy and proficiency in data entry.
• Possess a customer and client focused attitude.
• Proficient computer skills with the ability to learn new software.
• Exceptional time management, organizational, prioritization, and follow-up skills required.
• Excellent verbal and written communication skills as well as effective interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to thrive under pressure and meet deadlines.
• Ability to adapt to new or changing processes quickly and efficiently.
• Ability to work collaboratively with all departments as well as function independently with minimal supervision.
• Demonstrated ability to identify problems and propose paths to a solution.
• Maintain strict confidentiality and data integrity in compliance with company policies.
• Ability to build and maintain credible relationships.

Required Education & Experience:

• Minimum of one year of payroll experience.
• Bachelor’s Degree preferred.
• Previous experience with an ERP preferred.

What We Offer:

• Competitive compensation.
• Progressive PTO program.
• 40 hours of sick time per year.
• 8 paid holidays including the day after Thanksgiving and Christmas Eve.
• 16 hours of PTO for volunteer work per year.
• 2 mental health days per year.
• Medical, dental, and vision benefits with no waiting period and zero cost to employee option.
• Flexible Spending Account and Dependent Care Account.
• 401k with employer match.
• Origin Financial wellness planning.
• Gym discounts (CA office).
• Local restaurant discounts.
• Tickets at Work discounts.
• Access to continuous training through LinkedIn Learning and our Professional Development Program, FlexCare University.
• Excellent opportunity for career advancement in a rapidly growing environment.
• Team building and celebratory events.
• Second-to-none, award-winning company culture.

Pay Transparency Information:

At FlexCare Medical Staffing, we believe that pay transparency is essential for building trust and supporting a culture of fairness and accountability. To reinforce this commitment, we provide a clear range for each role's potential compensation, which includes both base salary and variable incentives.

For this role, the estimated annual compensation is between $22.70 - $29.52 USD, with the final compensation amount determined based on factors such as relevant experience, education, skills, role requirements, and location. Where applicable, the variable incentive component has a target amount, though the final payout is linked to both individual and company performance.

Further details on FlexCare Medical Staffing’s benefits and eligibility will be provided to applicants during the interview process.