What are the responsibilities and job description for the Client Services Associate position at Flexjet?
The Client Services Associate will work two-fold with external customers and internal colleagues to provide information as it relates to customers contracts and invoices. Will work to ensure timeliness of billing/receivables, accuracy of administering contract terms as well as any potential non-payment/collections issues that may arise. This position manages inquiries from clients and ensures they are addressed timely and accurately. The role will support many other departments in the organization as needed to resolve any customer concerns.
DUTIES & RESPONSIBILITIES
Respond to internal colleagues providing details and data regarding client contract information
Review and communicate to client requests and questions in regard to their unique contracts and client bills
Demonstrated ability to think strategically, identify and solve difficult business problems
Ability to gather and analyze data and draw logical conclusions
Executing daily/weekly/monthly billing cycle activities including invoice processing, utilization reports, revisions, quality assurance checks to ensure compliance with clients contracted agreement
Responsible for collections of unpaid receivables as needed
Partner with Management to resolve client issues
Follow all internal controls and processes while assisting in month-end and other periodic close reconciliations
Review monthly reports, collections and variance reports collaborating with finance to take necessary action for correction.
Assist with training and mentorship of new team members
Account management of top tier clients, high risk clients
Additional support and quality checks for key accounts and new program roll outs
System Expert / IT Testing Support
Perform other related duties and responsibilities as assigned by Manager.
EDUCATION & EXPERIENCE
Bachelors/Associates degree in related field and preferred experience in accounting, accounts receivable, or a combination of education and experience.
2-3 years of customer service experience in a high-end service industry
Strong computer and software skills, including Microsoft Office Suite Applications (Excel, Outlook, etc.)
Strong documentation skills
Ability to prioritize and handle multiple inquiries/requests quickly
Working proficiency with Oracle suite is preferred.
REQUIRED SKILLS & QUALIFICATIONS
Must possess the legal ability to work in the United States
Ability to interface successfully with all levels of professionals and company leadership
Works effectively and cooperatively with others; establishing and maintaining good working relationships
Desire to work in an autonomous role knowing all the while among a strong supportive team of colleagues and management
Ability to respond calmly, and handle customer demands
Keeps up with current developments and trends in areas of expertise
Good problem-solving skills
Ability to work both independently and in a team environment
System oriented
Deadline driven
Organized
Ability to respond calmly, and handle customer demands
ENVIRONMENT / HYBRID ROLE
Hybrid role which occasionally has required time at Flexjet office; not less than 1x per month
Dedicated space at the candidates home for set up of working environment
Quiet and private area conducive to handling phone and video calls with awareness to confidential client conversations and information
