What are the responsibilities and job description for the Office Administrator position at FlexMation, Inc.?
We’re looking for a detail-oriented Office Administrator to join our team and keep daily operations running smoothly. This role plays a key part in maintaining project logs, updating QuickBooks records, supporting internal reporting, and ensuring accuracy in our SharePoint input. You’ll also be the go-to person for administrative support, helping to streamline processes and ensure cross-departmental coordination.
If you're someone who thrives in a fast-paced, hands-on environment and enjoys keeping things organized and efficient, we’d love to meet you.
What You’ll Do
- Support daily office operations and maintain organizational systems
- Update and manage project logs and internal data logs (SharePoint)
- Enter and verify data in QuickBooks, job packets, and costing spreadsheets.
- Coordinate internal reports and assist with team communication
- Provide exceptional administrative and customer support
- Maintain accurate documentation and file management
- Contribute to process improvements and team efficiency
Required Qualifications:
- High School Diploma or equivalent
- 5–7 years of administrative experience (e.g., Office Assistant, Receptionist)
- Strong organizational and multitasking skills
- Basic accounting/bookkeeping knowledge
- Proficiency with Microsoft Office (especially Excel and Outlook)
- Excellent attention to detail and problem-solving ability
- Strong communication skills—written and verbal
- Self-starter mindset, comfortable working independently
- Must reside in the Twin Cities metro area
Preferred Qualifications:
- Bachelor’s degree in Business, Office Administration, or a related field
- Experience in customer service and office support in a manufacturing setting
- Familiarity with SharePoint and project management software
Why Join FlexMation
- Competitive salary
- Annual discretionary bonus
- Health benefits including HSA
- 401(K) with company match
- Paid holidays and PTO
- Collaborative small business environment with growth opportunities
Ready to apply?
If you’re an organized, proactive problem-solver looking for a role where your contributions matter, we’d love to hear from you!
Salary : $42,000 - $47,000