What are the responsibilities and job description for the Travel and Events Planning Specialist position at FlexTG?
Flex Technology Group is the largest Brand-Neutral Managed Print Services provider with an industry-leading Nationwide footprint. We are service and solutions professionals, providing support to clients of all sizes and industries from coast to coast. Our vast support network and unique proprietary technology make us more than Best-in-Class - we're in a class of our own.
We are hiring a specialist for our Travel and Events team! In this role, you will be responsible for coordinating and executing corporate events, marketing messaging, assisting with sales team and management requests, and more!
Essential Functions and Responsibilities
- Research and Book flight, hotel, and vehicles companywide for regular and event travel
- Price comparison on all travel related expenses
- Maintain travel budget, tracking, reconciling, and regular reports
- Maintain all travel requests and book within 24 hours
- Create travel itineraries when necessary
- Complete company credit card authorizations/transactions when necessary
- General events and trade show logistics support: assist registration management, shipping inventories and marketing materials to all events
- Keep inventory of collateral and event supplies and order as necessary
- Support event logistics and details, including registration, tracking attendance, transportation, AV, reservations, materials, etc.
- Assist with managing on-site production and clean-up for events as necessary
- Travel to various locations for site-inspections and events as required
Qualifications and Experience
- 2 years of event coordinating experience
- Event Registration experience a plus
- BA/BS or graduate degree
- Excellent organizational skills
- Strong interpersonal and written and verbal communication skills
- Strong attention to detail
- Fluent in Google Applications, Apple Applications and Microsoft Office
- Experience in Adobe Creative Suite (InDesign, Illustrator, Photoshop) a plus
- Ability to handle situations with poise, understanding and tact
- Ability to thrive in a fast-paced and changing environment
- Can adapt to a changing environment and respond accordingly
- Ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously
- Strong problem-solving abilities
- Highly resourceful and capable of problem solving with minimal guidance
- Ability to prioritize and adjust to fluctuating deadlines
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The physical requirements for performing the essential functions of this position require the employee to be able to:
- Sit, stand, kneel, walk and reach
- Be able to lift, push, pull and/or move up to 20 pounds
- Hear well enough to communicate with others
- Read a computer screen and written material
- Write, type and use phone system
- Ability to Travel, as needed, nationally and sometimes, internationally
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Flex Technology Group is committed to providing equal employment opportunities for all applicants and associates. The Company does not unlawfully discriminate on the basis of race, color, creed, pregnancy, religion, sex, national origin, age, disability, veteran, marital, or any other protected status. The Company also makes reasonable accommodations for disabled employees. Finally, the Company prohibits the harassment of any individual based on their protected status. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational programs.
