AP/AR Clerk

Position Overview:

The Flint Center for Educational Excellence is seeking a detail-oriented and efficient Accounts Payable and Receivable Clerk to join our growing finance team. Reporting to the Controller, the successful candidate will be responsible for vendor relationships, invoice processing, and accounts receivable tracking and processing, as well as performing various administrative duties.

Key Responsibilities:

• Vendor Management:
  • Maintaining an up-to-date database of approved vendors and relationships
  • Ensuring vendor information is accurate and complete
  • Serving as the primary point of contact for vendor inquiries and discrepancies
  • Responding to vendor questions about payments or account status
  • Addressing and resolving payment-related concerns or disputes
  • Ensuring vendor contracts and agreements are up-to-date and on file
  • Verifying vendor compliance with organizational policies and regulations
  • Maintaining organized records of all vendor transactions and communications
  • Obtaining and maintaining W-9 records and assistance to the Controller and CFO with 1099 preparation at year end.
• Invoice Processing and reconciliation
  • Coding invoices to appropriate accounts and departments
  • Reviewing and verifying vendor invoices for accuracy
  • Obtaining necessary approvals for invoice payment
  • Resolving any payment discrepancies or issues
  • Operational support to staff for invoice and credit card reconciliation
• Accounts Receivable:
  • Preparing and sending invoices to partners or donors
  • Ensuring invoices are accurate and compliant with organizational policies
  • Recording and posting incoming payments to customer accounts
  • Updating and maintaining customer account information and records
  • Performing collection activities on overdue accounts
  • Making reminder calls and sending past due notices
  • Facilitating payment of invoices by contacting clients when necessary
  • Responding to customer inquiries about account status or payments
  • Resolving billing issues and discrepancies
  • Providing excellent customer service to maintain positive relationships
  • Preparing reports on accounts receivable status, including delinquent accounts
  • Maintaining accurate records for auditing purposes
  • Identifying and reporting any potential risks or irregularities
  • Working closely with other departments to verify transactions and resolve account discrepancies
• Administrative Duties:
  • Performing general clerical duties such as answering phones, sorting mail, and filing
  • Assisting with other administrative tasks as assigned by management
  • Preparing materials for finance-related meetings
  • Maintaining schedule for recurring financial tasks
  • Helping to implement and maintain internal controls for financial processes

Qualifications:

• Associate’s degree in accounting, finance, or commensurate experience in accounts payable/receivable. Bachelor's degree preferred.
• Minimum 2 years of experience in accounts payable/receivable or similar role
• Proficiency in accounting software and Microsoft Office Suite
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to maintain confidentiality of sensitive information
• Effective communication skills, both written and verbal

Preferred Skills:

• Experience with non-profit accounting
• Knowledge of grant management and reporting