Accounting Clerk

Description

Position Summary:

The role of the Accounting Clerk involves providing financial, administrative, and clerical support to the organization. Their role is to complete processing, verifying, and posting accounts receivable transactions for all projects and companies; review and compile payroll for facilitator and part-time seasonal employees.

Principal Duties and Responsibilities:

• Process Invoices for payments, enter and create checks for disbursements.
• Create and Maintain Summary Detail Workbooks for each grant detailing all financial/analytical activity of funds received and distributed for each grant. 
• Assist with Auditing grantor/grantee records to ensure accuracy.
• Work with divisions on communications, requests from grantee 
• Communicates with Project Manager and Finance Supervisor regarding any discrepancies.

Deposits: 

• Entry and Posting of all receipts into Sage.
• Back-up for remote deposits & off-site deposits

Accounts Receivables:

• Prepare the Invoices for the Prepaid Accounts for monthly clear-out.
• Monthly invoicing for grants/projects
• HUB, Uptown, TQ/SYI, Career Prep, MDNR (Jun-Oct), Flint Promise, Moving Flint Forward and Other Misc project/grants received throughout the year
• Calculate and prepare Monthly Billing invoices for Copier Usage.

Payroll:

• Work with staff to submit timesheets bi-weekly
• Manage timesheet manager approvals
• Approve timesheets-verifying PTO and hours worked
• Train new staff on submitting or approving timesheets if applicable
• Track PTO taken by staff in spreadsheet

Accounts Payables:

• Obtains approvals from departments for accounts payable invoices
• Coding of accounts payable invoices to applicable budgets
• Input accounts payable invoices and generate checks
• Creates file for AP workflow approvals/check signatures
• Maintain and file all accounts payable checks and general accounting files
• Maintain W9’s for all accounts payable vendors
• Respond to all accounts payable phone calls

Payroll Responsibilities:

• Maintain Payroll employee information – DNR and Facilitators
• Maintain and file payroll related documents - DNR
• Maintain Bi-Weekly payroll calculation file for DNR and Facilitators

Miscellaneous Duties:

• Assist with Solver inputting of Distributed Costs with detail. 
• Plans and carries out recurring work using established procedures, conferring with the Finance Director, Finance Supervisor, and higher-level specialist as necessary on technical problems.

Support To Others

• Assist CFO and Finance Director 
• Assist with Annual Y/E Audit Preparation and other Audit Preparation throughout the year (i.e. PTAC MEDC/DLA) 

Requirements

Minimum Qualifications and Skills:

• Associate’s degree or higher preferred

• Prior work experience in accounting preferred

• Knowledge of Excel/Word/ PDF Editor