Accounting & Operations Associate

Job Description

Job Description

Salary : $46,800 / per year

FLIPANY is disrupting the way health and wellness support is offered to communities that have been historically ignored. We serve nutritious food, encourage healthy eating and get people to move.Whether we are working with partners to connect families to food, teaching kids to dice veggies or kick a ball, or designing customized health and wellness programs, FLIPANY takes an active, hands-on approach. We incorporate life skills into all of our programs to increase the emotional wellbeing and resilience of the kids and families.We push beyond boundaries and explore every opportunity to offer creative health and wellness initiatives that inspire people to transform their lives forever.

Position Overview :

FLIPANYs wellness initiatives engage the community to participate in more physical activities, increase knowledge about nutrition and healthy food choices, establish better eating habits, and work to create a culture of health and wellness in their own community. We provide nutrition and cooking classes, fitness programs, gardening education, and meals directly to community-based partners, serving youth in childcare and afterschool providers, community centers, senior centers, and schools. FLIPANY operates many of these programs in coordination with local, state, and Federal funding sources.

The Accounting and Operations Associate functions within the Finance Department at FLIPANY, collaboratively working across departments to ensure that individual client billing data is retained, stored, and reported to funders in a timely manner. This individual works on multiple grant-funded programs to execute client-based billing systems essential to the continued operation of FLIPANYs programs.

As well, when not performing billing activities, this role will assist the Controller and Finance / Facilities manager in reconciliation activities, infrastructure improvements, monthly closings and other exciting and challenging activities.

Schedule : 9 : 30 - 6 : 00 pm (Flexible)

Responsibilities include, but are not limited to :

• Collecting data multiple, web-based, billing platforms (eCIRTS, SALESFORCE, TEAMS, SAMIS, MIPS, FANS, etc.)
• Understanding and adhering to funder guidelines
• Ensure compliance and consistency amongst multiple billing, funder, operation and accounting platforms platforms
• Facilitating accuracy of client information in multiple billing portals
• Maintain billing related data by providing numerous program reports and maintaining other non-financial metrics into these portals; with attention to guidelines (i.e. HIPAA, income requirements)
• Provide support for the Controller Claims Specialist, and Finance Manager.
• Communicate with clients to obtain missing information to create effective, timely, and qualified billing information.
• Maintain all pertinent demographic information.
• Utilize, maintain, and enhance EXCEL applications that retain in house data used for these billing and data collection processes.
• Employ effective communication tactics to provide excellence in the billing process.
• Trouble shoot known deficiencies and remedy solutions that accommodate attention to detail and accuracy.
• Work with Program Managers to implement efficient communication of data.
• Provide assistance and resolution for any issues regarding grant funded individual client-based billing for the Public Health Department and its affiliates
• Learn all aspects of multiple funded programs to support compliance with rules and regulations
• Collaborate with Claim Specialist and Finance Manager to support the process of reconciling daily catering orders, invoices, and collecting counts from sites to track the number of billable meals consumed.
• Support Program Manager entering data for Client Files in the eCIRTS system, and roster information.
• Use logs, sign-in sheets, and other documentation to ensure the accuracy of Nutrition Services and Education course data, and track the appropriate metric as defined in billing units.
• Provide the first check of information for monthly billing on all programs billed.
• Manage collection of daily meal order forms according to a pre-determined schedule.
• Monitor and report enrollment increases for individual sites to the Program Managers and potential impacts (positive or negative).
• Other duties as assigned.

Requirements and Qualifications :

Equal Opportunity Employer : Qualified applicants from all cultures and communities are encouraged to apply.

FLIPANY reserves the right to modify, interpret, or apply this job description in any way the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employee relationship remains at-will. The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.

FLIPANY is a Drug Free Workplace and Equal Opportunity Employer

Salary : $46,800