Program Office Assistant

Responsible for a variety of duties including, but not limited to, document production, file and record
maintenance, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering
office supplies and processing work orders.

Essential Duties

• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client,
  staff and agency information.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing
  Mailing, filing, answering phones, and data input.
• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute
  minutes of meetings.
• May complete tasks in the community with personal automobile including deliveries and pick
  up.
• Maintain an office environment that is consistent with existing contracts, licensing regulations
  and agency-established policies.
• Assists with additional duties and tasks that arise based on agency and program needs.

Minimum Qualifications Must be able to operate standard office equipment and be computer literate. Applicant should possess excellent verbal, written, analytical and problem-solving skills. Must be able to communicate effectively and follow both oral and written instructions.

Additional Requirements Must have and maintain a working vehicle a valid, unrestricted California driver’s license and current vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.