What are the responsibilities and job description for the Clerk/Receptionist (Technology Department) position at Floresville ISD?
"Job Title: Clerk/Receptionist (Department) Wage/Hour Status: Nonexempt Reports to: Director of Technology Pay/Grade: Clerical/Para PG 4 Dept./School: Technology
Primary Purpose
Under moderate supervision; organize and manage the routine work activities of the Technology department and provide clerical support to the Director and other staff members.
Qualifications
Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective communication and interpersonal skills Complete department payroll Utilize purchasing software; working with management to balance department budget
Major Responsibilities and Duties
Records, Reports, and Correspondence Prepare correspondence, forms, reports, manuals, and presentations for the Director and other department staff members. Compile, maintain, and file all reports, records, and other documents as required. Accounting Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. Order and maintain inventory of parts, office supplies and program equipment. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. Technology Audit and report copier and printer fleet usage to stakeholders. Helpdesk ticket review, assignment, and escalations. Order, audit, and maintain a spare parts inventory. Collect payments for lost or broken equipment. Keep accurate records for a 1:1 device deployment in including checkout, return, and repair. Other Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. Maintain a schedule of appointments and make travel arrangements for department staff. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. Receive, sort, and distribute mail and other documents to department staff. Maintain confidentiality of information. All other duties as assigned by management.
Supervisory Responsibilities
None.
Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Primary Purpose
Under moderate supervision; organize and manage the routine work activities of the Technology department and provide clerical support to the Director and other staff members.
Qualifications
Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective communication and interpersonal skills Complete department payroll Utilize purchasing software; working with management to balance department budget
Major Responsibilities and Duties
Records, Reports, and Correspondence Prepare correspondence, forms, reports, manuals, and presentations for the Director and other department staff members. Compile, maintain, and file all reports, records, and other documents as required. Accounting Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. Order and maintain inventory of parts, office supplies and program equipment. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. Technology Audit and report copier and printer fleet usage to stakeholders. Helpdesk ticket review, assignment, and escalations. Order, audit, and maintain a spare parts inventory. Collect payments for lost or broken equipment. Keep accurate records for a 1:1 device deployment in including checkout, return, and repair. Other Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. Maintain a schedule of appointments and make travel arrangements for department staff. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. Receive, sort, and distribute mail and other documents to department staff. Maintain confidentiality of information. All other duties as assigned by management.
Supervisory Responsibilities
None.
Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.