What are the responsibilities and job description for the Assistant Controller (19420) position at Florida Agricultural and Mechanical University?
Position Vacancy Announcement
Florida A&M Unviversity's Controller's Office is pleased to announce the acceptance of qualified applications for the Assistant Controller vacancy.
Responsibilities
Responsible for establishing and maintaining payroll tax and HR vendor account & payable records and ensuring that the University complies with federal, state and local tax guidelines and regulations; Ensures that all tax, health care and retirement EFTs are made to agencies accurately and on time; Responsible for ensuring garnishment payments are set up correctly and that the proper amount is deducted and that the payments are sent to the vendor in a timely manner as required by law; Processes payroll deduction vouchers for each payroll, including off cycles, to make sure they are sent to AP in a timely manner for payment; Responsible for sending the HR accounting lines to the Financials module for each payroll, creating the payroll Journal, and reconciling the Journal to the totals in HCM; Corrects any chart field and budget errors as needed in a timely manner before posting the journal to the GL; Responsible for creating the encumbrance accounting lines in HCM biweekly and sending the lines to the Financials module; and corrects any chart field and budget error as needed in a timely manner before validating the journal.
Distribute encumbrance reports as needed and maintain files for nonresident alien employees and students to ensure correct federal tax compliance; submit the monthly sales tax report to the State of Florida and handle online payments; works with technical staff to keep PeopleSoft tax tables updated; prepares and files quarterly reports for federal payroll taxes, state unemployment, wage listings, and worksite reports; completes and sends the annual Unrelated Business Income Tax report; issue annual W-2 and 1042-S forms on time to employees and the Social Security Administration; handles requests for duplicate W-2s and prepare W-2c forms for any corrections.
Updates employee records in HCM when receiving new information from the Division of Retirement or FAMU Payroll Office; process tax and deduction refunds and submit them to Payroll; provides reports and data uploads to support the Financial Statements team with year-end reporting; investigates and resolve discrepancies in liability accounts.
Minimum Qualifications
Bachelor's degree in an appropriate area of specialization and four years of related experience; or master's degree in an appropriate area of specialization and two years of related experience. Positions assigned to this class specification additional requirements may be added such as possession of a State of Florida CPA Certificate.
Recommended Competencies
Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP);
Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures;
Highly proficient knowledge of the concepts, principles, and practices of financial data collection and report preparation;
Ability to communicate effectively, verbally and in writing;
Knowledge of electronic data processing as it applies to fiscal and accounting activities;
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations;
Knowledge of the concepts, principles, and practices of management;
Ability to evaluate process effectiveness and develop change or alternatives;
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices; and,
Ability to represent the University in the appointed area as required.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.
Florida A&M Unviversity's Controller's Office is pleased to announce the acceptance of qualified applications for the Assistant Controller vacancy.
Responsibilities
Responsible for establishing and maintaining payroll tax and HR vendor account & payable records and ensuring that the University complies with federal, state and local tax guidelines and regulations; Ensures that all tax, health care and retirement EFTs are made to agencies accurately and on time; Responsible for ensuring garnishment payments are set up correctly and that the proper amount is deducted and that the payments are sent to the vendor in a timely manner as required by law; Processes payroll deduction vouchers for each payroll, including off cycles, to make sure they are sent to AP in a timely manner for payment; Responsible for sending the HR accounting lines to the Financials module for each payroll, creating the payroll Journal, and reconciling the Journal to the totals in HCM; Corrects any chart field and budget errors as needed in a timely manner before posting the journal to the GL; Responsible for creating the encumbrance accounting lines in HCM biweekly and sending the lines to the Financials module; and corrects any chart field and budget error as needed in a timely manner before validating the journal.
Distribute encumbrance reports as needed and maintain files for nonresident alien employees and students to ensure correct federal tax compliance; submit the monthly sales tax report to the State of Florida and handle online payments; works with technical staff to keep PeopleSoft tax tables updated; prepares and files quarterly reports for federal payroll taxes, state unemployment, wage listings, and worksite reports; completes and sends the annual Unrelated Business Income Tax report; issue annual W-2 and 1042-S forms on time to employees and the Social Security Administration; handles requests for duplicate W-2s and prepare W-2c forms for any corrections.
Updates employee records in HCM when receiving new information from the Division of Retirement or FAMU Payroll Office; process tax and deduction refunds and submit them to Payroll; provides reports and data uploads to support the Financial Statements team with year-end reporting; investigates and resolve discrepancies in liability accounts.
Minimum Qualifications
Bachelor's degree in an appropriate area of specialization and four years of related experience; or master's degree in an appropriate area of specialization and two years of related experience. Positions assigned to this class specification additional requirements may be added such as possession of a State of Florida CPA Certificate.
Recommended Competencies
Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP);
Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures;
Highly proficient knowledge of the concepts, principles, and practices of financial data collection and report preparation;
Ability to communicate effectively, verbally and in writing;
Knowledge of electronic data processing as it applies to fiscal and accounting activities;
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations;
Knowledge of the concepts, principles, and practices of management;
Ability to evaluate process effectiveness and develop change or alternatives;
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices; and,
Ability to represent the University in the appointed area as required.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.
