What are the responsibilities and job description for the Assistant Director, Registration (18738) position at Florida Agricultural and Mechanical University?
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This position is being re-advertised. Previous applicants are still under consideration.
Position Vacancy Announcement
Florida A&M University's College of Law is pleased to announce the acceptance of qualified applications for the Assistant Director of the Registrar's Office vacancy. The Assistant Director will be primarily responsible for working collaboratively with the Registrar at the College of Law, students, faculty, and law school stakeholders.
Located in beautiful and sunny downtown Orlando - one of the most highly sought venues in the southeastern United States - the College is housed in a 160,000 square foot, state of the art facility. Strategically situated in the heart of Orlando's thriving downtown business community, the College of Law lies within walking distance of federal and state courts, major law firms, art galleries and important civic arenas. The College of Law has a current enrollment of more than 500 full and part-time students. The student body ranks as one of the most diverse in the nation. The College of Law boasts a diverse faculty composed of thoughtful and productive scholars from nearly every walk of legal life, including diplomatic, military, and government service, large and small private law practice, international organizations, and the judiciary. Increasing the number of minority lawyers in Florida able to practice law upon passing the bar is central to the College's mission.
Responsibilities
The incumbent in this position will manage academic records, supervise production of transcripts, enrollment verifications, coordinates the completion of studies and preparation of reports, and the processing of request from students, faculty and staff. The Assistant Director of Registration will assist the Director of Registration with the coordination of a campus-based Registrar's Office and also be responsible for developing and implementing internal policies/procedures for delivery of quality registration and effective customer service.
Ensures the accuracy and security of student academic records by developing procedures for maintaining academic records and recording student grades in accordance with FERPA, ABA Standards, University policies, Law School policies and standard records management practices, supervising the staff responsible for implementation of those procedures, and reviewing daily proof reports of updates and changes to student records to ensure accuracy and compliance with policy; Oversees registration services by developing and documenting policies and procedures, implementing and maintaining effective systems, and working in cooperation with the Registrar and others to ensure academic policies and procedures are enforced and proper records are maintained; Works with systems to query databases for annual ABA Reports statistics and other reports as needed; Conducts compliance checks on student enrollments and registration, overloads or under loads of units, incorrect grading options, and enrollment in required classes; and ensures College of Law Registrar section of College of Law site is current.
Assists Director in developing and implementing appropriate internal policies and procedures required to ensure compliance with ABA Standards, federal regulations, and state regulations; Oversees the overall final examination process to include but not limited to preparing grade rosters, hiring exam proctors, posting final exam signage, coordinate with College of Law Student Affairs Office regarding rescheduled/accommodated exams, distribution of examinations numbers and College of Law IT office regarding Examsoft; and responsible for beginning and end of term processes to include but not limited to grade processing, bar certifications, rankings, academic standings, veteran benefits certification, degree audit and certification.
Resolves problems and enhances various processes, projects, procedures, etc. by employing critical thinking skills and creativity; Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of diverse backgrounds; Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, and attending training and/or courses; and contributes to the overall success of the College of Law Office of the Registrar by performing all other duties and responsibilities as assigned.
Minimum Qualifications
Bachelor's degree in appropriate area of specialization and four years of related experience; or master's degree in appropriate area of specialization and two years of related experience.
Recommended Competencies
Knowledge of academic resources available to students;
Ability to evaluate applicant information and determine eligibility;
Ability to communicate effectively, verbally and in writing;
Knowledge of admissions, registration and graduation requirements;
Ability to gather, interpret, report, and/or edit information;
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations;
Knowledge of the concept, principles and practices of management;
Ability to develop and implement policies, procedures, goals, and objectives;
Ability to evaluate process effectiveness and develop change or alternatives;
Ability to strategically plan and serve as a catalyst for organizational change, cultivate a shared vision with others, and motivate others to transfer vision into action;
Ability to train and supervise employees;
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices;
Ability to represent the University in appointed area as required; and
Ability to establish and maintain effective working relationships.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University (FAMU) is committed, as evident in our policies, principles, and practices, to an educational environment and equal opportunity workplace wherein each member of the University community is free from any form of harassment and discrimination. Therefore, the University prohibits discrimination on the basis of race, religion, color, age, disability, sex, sexual harassment, sexual orientation, gender identity, gender expression, marital status, national origin, genetic information, and veteran status, or any other legally protected group status (including Title IX of the Education Amendments of 1972), in accordance with state and federal laws. Discriminatory conduct in the form of sexual misconduct, including sexual harassment, sexual assault, domestic and dating violence, and stalking, is also prohibited.
This position is being re-advertised. Previous applicants are still under consideration.
Position Vacancy Announcement
Florida A&M University's College of Law is pleased to announce the acceptance of qualified applications for the Assistant Director of the Registrar's Office vacancy. The Assistant Director will be primarily responsible for working collaboratively with the Registrar at the College of Law, students, faculty, and law school stakeholders.
Located in beautiful and sunny downtown Orlando - one of the most highly sought venues in the southeastern United States - the College is housed in a 160,000 square foot, state of the art facility. Strategically situated in the heart of Orlando's thriving downtown business community, the College of Law lies within walking distance of federal and state courts, major law firms, art galleries and important civic arenas. The College of Law has a current enrollment of more than 500 full and part-time students. The student body ranks as one of the most diverse in the nation. The College of Law boasts a diverse faculty composed of thoughtful and productive scholars from nearly every walk of legal life, including diplomatic, military, and government service, large and small private law practice, international organizations, and the judiciary. Increasing the number of minority lawyers in Florida able to practice law upon passing the bar is central to the College's mission.
Responsibilities
The incumbent in this position will manage academic records, supervise production of transcripts, enrollment verifications, coordinates the completion of studies and preparation of reports, and the processing of request from students, faculty and staff. The Assistant Director of Registration will assist the Director of Registration with the coordination of a campus-based Registrar's Office and also be responsible for developing and implementing internal policies/procedures for delivery of quality registration and effective customer service.
Ensures the accuracy and security of student academic records by developing procedures for maintaining academic records and recording student grades in accordance with FERPA, ABA Standards, University policies, Law School policies and standard records management practices, supervising the staff responsible for implementation of those procedures, and reviewing daily proof reports of updates and changes to student records to ensure accuracy and compliance with policy; Oversees registration services by developing and documenting policies and procedures, implementing and maintaining effective systems, and working in cooperation with the Registrar and others to ensure academic policies and procedures are enforced and proper records are maintained; Works with systems to query databases for annual ABA Reports statistics and other reports as needed; Conducts compliance checks on student enrollments and registration, overloads or under loads of units, incorrect grading options, and enrollment in required classes; and ensures College of Law Registrar section of College of Law site is current.
Assists Director in developing and implementing appropriate internal policies and procedures required to ensure compliance with ABA Standards, federal regulations, and state regulations; Oversees the overall final examination process to include but not limited to preparing grade rosters, hiring exam proctors, posting final exam signage, coordinate with College of Law Student Affairs Office regarding rescheduled/accommodated exams, distribution of examinations numbers and College of Law IT office regarding Examsoft; and responsible for beginning and end of term processes to include but not limited to grade processing, bar certifications, rankings, academic standings, veteran benefits certification, degree audit and certification.
Resolves problems and enhances various processes, projects, procedures, etc. by employing critical thinking skills and creativity; Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of diverse backgrounds; Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, and attending training and/or courses; and contributes to the overall success of the College of Law Office of the Registrar by performing all other duties and responsibilities as assigned.
Minimum Qualifications
Bachelor's degree in appropriate area of specialization and four years of related experience; or master's degree in appropriate area of specialization and two years of related experience.
Recommended Competencies
Knowledge of academic resources available to students;
Ability to evaluate applicant information and determine eligibility;
Ability to communicate effectively, verbally and in writing;
Knowledge of admissions, registration and graduation requirements;
Ability to gather, interpret, report, and/or edit information;
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations;
Knowledge of the concept, principles and practices of management;
Ability to develop and implement policies, procedures, goals, and objectives;
Ability to evaluate process effectiveness and develop change or alternatives;
Ability to strategically plan and serve as a catalyst for organizational change, cultivate a shared vision with others, and motivate others to transfer vision into action;
Ability to train and supervise employees;
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices;
Ability to represent the University in appointed area as required; and
Ability to establish and maintain effective working relationships.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University (FAMU) is committed, as evident in our policies, principles, and practices, to an educational environment and equal opportunity workplace wherein each member of the University community is free from any form of harassment and discrimination. Therefore, the University prohibits discrimination on the basis of race, religion, color, age, disability, sex, sexual harassment, sexual orientation, gender identity, gender expression, marital status, national origin, genetic information, and veteran status, or any other legally protected group status (including Title IX of the Education Amendments of 1972), in accordance with state and federal laws. Discriminatory conduct in the form of sexual misconduct, including sexual harassment, sexual assault, domestic and dating violence, and stalking, is also prohibited.
