What are the responsibilities and job description for the Fiscal Assistant - College of Engineering (17860) position at Florida Agricultural and Mechanical University?
Position Vacancy Announcement
Florida A&M University – Florida State University (FAMU-FSU) College of Engineering is pleased to announce the acceptance of qualified applications for the Fiscal Assistant vacancy.
Responsibilities
The Travel and Procurement Fiscal Assistant will act as a point of contact for procurement and travel related activities for the Department of Civil and Environmental Engineering and associates research centers, RIDER, REAT, etc.
Provides direct assistance to Department of Civil and Environmental Engineering processing of all FAMU and FSU requisitions and purchase orders ensuring all documents are prepared, distributed, and processed by deadlines; Responsible for preparing, compiling, and maintaining accurate records used to track purchasing activity; Responsible for procurement of all supplies, tracking delivery of items, submission of documentation for payment and delivery which requires position incumbent to be able to move items up to 25 pounds; and inspects condition of items, sorts and verifies items against orders, and completes receipt documentation and resolves discrepancies.
Processes and submits all travel authorizations, gathers documentation; Makes all necessary travel arrangements to include hotel, flights, car rentals, etc. for faculty and staff for the department in accordance with the Florida State and Florida A&M University policies and procedures ensuring travel arrangements and reimbursements are processed in a timely manner; Ensures proper signature, filing, and distribution of all travel documents; Additionally, arranges business travel and will assist in identifying the most cost-effective and efficient travel arrangements, ensuring university travel rules are followed, and making necessary reservations for accommodations; Prepares travel itineraries and distribute travel arrangements and schedules to all appropriate faculty and staff; and post-travel, assists with the collection, review, and processing of the documentation required to support expense reports to ensure prompt and accurate reimbursement of approved expenses, will ensure all expense card transactions are allowable, required documentation is provided, and transactions are accurately recorded and reconciled in a timely manner.
The Travel and Procurement Fiscal Assistant will be holder for the Department T- and P-card. Serve as a general resource and point of contact for purchasing and travel-related issues; Serve as an assistant and/or backup to the Department Accountant, and back up for travel and purchasing for the Departments of Chemical and Biomedical, Industrial and Manufacturing, Electrical and Computer, Mechanical, and Material Science and Engineering as needed and work on special projects and other duties as assigned by the Department Chair, Office Manager, and/or Asst Dir, Budget & Fin Svcs.
Minimum Qualifications
High school diploma and two years of appropriate experience; or appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Recommended Competencies
Ability to prioritize, organize and perform multiple work assignments simultaneously;
Ability to perform accurately in a detail oriented environment;
Ability to adhere to ethical business practices and promote ethical behavior;
Ability to communicate effectively verbally and in writing;
Ability to utilize problem solving skills;
Advance ability to compile, review, interpret, report, and reconcile data for accuracy, completeness, and compliance;
Experience establishing and maintaining effective working relationships;
Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP);
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations;
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices;
Knowledge of applicable computer applications and basic computer functions;
Knowledge of accounting systems and practices; and,
Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures.
Preferred Qualifications
The ideal candidate will have experience in accounting, knowledge of state and university regulations regarding purchasing, travel, and public records and strong attention to detail and accuracy in financial transactions and record-keeping..
Pay Plan
This is an USPS (University Support Personnel System) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including rehire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.
Contact Information
Acceptance and review of application will continue until the position is filled. Any questions about the position should be directed to Ms. Tasha Hinson at thinson@eng.famu.fsu.edu.
Schedule
Work Hours are 8:00 am to 5:00 pm Monday through Friday.
You will receive one hour of lunch time for lunch each day, which must be started and completed between 11:30 am and 2:30 pm.
Veterans'
Preference will be given to eligible Veterans’ and spouses of Veterans' as required by Florida Statutes.
Other Information
A work sample will be conducted for applicants selected for an interview.
eSPEAR Certification must be obtained in 12 months.
Florida A&M University – Florida State University (FAMU-FSU) College of Engineering is pleased to announce the acceptance of qualified applications for the Fiscal Assistant vacancy.
Responsibilities
The Travel and Procurement Fiscal Assistant will act as a point of contact for procurement and travel related activities for the Department of Civil and Environmental Engineering and associates research centers, RIDER, REAT, etc.
Provides direct assistance to Department of Civil and Environmental Engineering processing of all FAMU and FSU requisitions and purchase orders ensuring all documents are prepared, distributed, and processed by deadlines; Responsible for preparing, compiling, and maintaining accurate records used to track purchasing activity; Responsible for procurement of all supplies, tracking delivery of items, submission of documentation for payment and delivery which requires position incumbent to be able to move items up to 25 pounds; and inspects condition of items, sorts and verifies items against orders, and completes receipt documentation and resolves discrepancies.
Processes and submits all travel authorizations, gathers documentation; Makes all necessary travel arrangements to include hotel, flights, car rentals, etc. for faculty and staff for the department in accordance with the Florida State and Florida A&M University policies and procedures ensuring travel arrangements and reimbursements are processed in a timely manner; Ensures proper signature, filing, and distribution of all travel documents; Additionally, arranges business travel and will assist in identifying the most cost-effective and efficient travel arrangements, ensuring university travel rules are followed, and making necessary reservations for accommodations; Prepares travel itineraries and distribute travel arrangements and schedules to all appropriate faculty and staff; and post-travel, assists with the collection, review, and processing of the documentation required to support expense reports to ensure prompt and accurate reimbursement of approved expenses, will ensure all expense card transactions are allowable, required documentation is provided, and transactions are accurately recorded and reconciled in a timely manner.
The Travel and Procurement Fiscal Assistant will be holder for the Department T- and P-card. Serve as a general resource and point of contact for purchasing and travel-related issues; Serve as an assistant and/or backup to the Department Accountant, and back up for travel and purchasing for the Departments of Chemical and Biomedical, Industrial and Manufacturing, Electrical and Computer, Mechanical, and Material Science and Engineering as needed and work on special projects and other duties as assigned by the Department Chair, Office Manager, and/or Asst Dir, Budget & Fin Svcs.
Minimum Qualifications
High school diploma and two years of appropriate experience; or appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Recommended Competencies
Ability to prioritize, organize and perform multiple work assignments simultaneously;
Ability to perform accurately in a detail oriented environment;
Ability to adhere to ethical business practices and promote ethical behavior;
Ability to communicate effectively verbally and in writing;
Ability to utilize problem solving skills;
Advance ability to compile, review, interpret, report, and reconcile data for accuracy, completeness, and compliance;
Experience establishing and maintaining effective working relationships;
Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP);
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations;
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices;
Knowledge of applicable computer applications and basic computer functions;
Knowledge of accounting systems and practices; and,
Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures.
Preferred Qualifications
The ideal candidate will have experience in accounting, knowledge of state and university regulations regarding purchasing, travel, and public records and strong attention to detail and accuracy in financial transactions and record-keeping..
Pay Plan
This is an USPS (University Support Personnel System) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including rehire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.
Contact Information
Acceptance and review of application will continue until the position is filled. Any questions about the position should be directed to Ms. Tasha Hinson at thinson@eng.famu.fsu.edu.
Schedule
Work Hours are 8:00 am to 5:00 pm Monday through Friday.
You will receive one hour of lunch time for lunch each day, which must be started and completed between 11:30 am and 2:30 pm.
Veterans'
Preference will be given to eligible Veterans’ and spouses of Veterans' as required by Florida Statutes.
Other Information
A work sample will be conducted for applicants selected for an interview.
eSPEAR Certification must be obtained in 12 months.
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