Graduate Academic Services Coordinator

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Position Summary:

Florida Atlantic University is seeking two Graduate Academic Services Coordinators - Boca Raton, FL.

Summary of Responsibilities:

• Manage the processing of all incoming graduate student applications, including admissions for Study Group students. Maintain up-to-date graduate student files and databases.
• Act as the preliminary reviewer for graduate students’ online Plans of Study (POS), ensuring compliance with degree requirements. Collaborate with the Registrar’s Office to address course applicability and registration audits.
• Serve as the preliminary program advisor for all incoming graduate students, guiding them through program requirements and assisting with their forms and processes required for their progression in the degree program.
• Handle inquiries from prospective graduate students regarding admission criteria, application status, required documents, and general academic questions.
• Act as a liaison between graduate students and faculty, coordinating resources, workshops, and academic support services. Assist in implementing program policies and ensuring alignment with curriculum changes.
• Coordinate registration processes for Directed Independent Study, Master’s Thesis, Dissertation, and other restricted courses.
• Order textbooks for all departmental courses.
• Coordinate the graduation process for graduate students, from initial contact to certification. Facilitate orientations and workshops to support students’ transitions into and out of graduate study.
• Provide data and statistical information for department projects and reports. Maintain accurate records of advising interactions and academic progress using appropriate systems.
• Other job-related duties as assigned.
  
  

The College of Engineering & Computer Science at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits And Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php
• Sick Leave Pool Program
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
  
  

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience required.

Salary:

$50,000 - $55,000 per year.

College or Department:

COECS: EECS - Graduate Student Services

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2025-03-11

Special Instructions to Applicant:

This this position eligible for flex scheduling under the discretion of the supervisor.

APPLICATION DOCUMENTS REQUIRED:

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.

As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.