What are the responsibilities and job description for the Ministry Protection/Risk Management Administrative Assistant position at Florida Conference of The United Methodist Church?

This non-exempt, hourly role is to provide clerical and administrative support to the Ministry Protection team.

Essential Job Functions :

Log excess insurance carrier reimbursements before releasing documentation to Financial Services (FS) for processing.
Enter new data into Risk Console and help in maintaining the accuracy of the database.
Log salvage, restitution, and miscellaneous payments before releasing documentation to FS for processing.
Update Ministry Protection webpages (no web design, just updating existing pages with new information)
Maintain / update department’s Suit Log (spreadsheet of current and completed lawsuits)
Schedule meetings as needed
Type and distribute quarterly newsletter (minor composition may be needed)
Daycare Center and Additional Insured Verification & Documentation project

Other Functions :

Assist with monitoring and updating the endorsement of vehicles, real property, Workers’ Compensation and Ministry

Assist with qualifying and processing authorized drivers, including MVRs, and adding and deleting them to Risk Console

Assist with questions from internal and external business partners on certificates, and general departmental questions

Assist with instructing churches on how to access the church Dashboard

Coordinate hospitality for meetings and events including assisting with set-up, break-down and catering

Assist other team members with projects as needed

Other duties may be assigned as needed

Requirements :

High school diploma or equivalent is required

3 to 5 years of varied administrative experience

Must be proficient in Microsoft Office products such as Word, Outlook, Excel and PowerPoint

Must be comfortable with Web Design to monitor and update Ministry Protection / Risk Management web pages

Ability to use standard office equipment : desktop computer, scanner, fax and copier

Must have excellent communication skills : written, auditory and verbal

Ability to understand and follow directions

Must be able to work independently as well as part of a team

Must maintain professional and pleasant demeanor while conducting business

Ability to practice discretion and confidentiality in all matters

Skilled at and willing to learn new technical software

Preferences :

Preference for a member of a United Methodist Church.

An appreciation of the nature and mission of the Church is essential.

Working Conditions :

Spends over 80% of time in stationary position, mainly in front of the computer; remainder of time includes navigating office environment to access routine office equipment (copier, printer, fax machine) as well as other personnel office spaces

Occasional lifting (up to 5 - 10 lbs.)

Constant interaction with internal and external third parties to collect and distribute information

Ability to handle confidential matters appropriately

Occasional travel to attend and or support meetings or events

Must work cooperatively with stakeholders within the Conference, including on- and off- site staff, churches, church staff and leadership and vendors

ADA Guidelines : Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Our Key Values are :

Integrity : We strive to live the way of Christ consistently and dependably.

Diversity : We respect and love our neighbor when we value all people, model inclusive behaviors, and build the Beloved Community.

Servanthood : Jesus calls us to serve others. We serve best when we serve together.

Hope : The hope of the resurrection of Christ is a gift we always offer.

Adaptability : We are flexible in our work efforts and are willing to adapt to the needs of those we serve and their communities.

FLUMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Apply to employment@flumc.org

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Ministry Protection/Risk Management Administrative Assistant

What are the responsibilities and job description for the Ministry Protection/Risk Management Administrative Assistant position at Florida Conference of The United Methodist Church?

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