Real Estate Listing Coordinator

Join Our Team as a Listing Coordinator at Florida Lifestyle Realty!

Do you thrive in a fast-paced environment and love keeping things organized? Are you a natural multitasker with a talent for making clients feel valued and cared for? If so, we want to meet you!

Florida Lifestyle Realty is searching for a proactive and detail-oriented Listing Coordinator to be the glue that holds our real estate transactions together. In this role, you’ll collaborate with sellers, agents, and vendors, ensuring every step of the listing process is smooth, seamless, and successful.

What We’re Looking For:

• Organization Superstars: You’re naturally efficient, detail-oriented, and always ahead of schedule.
• Communication Pros: You can explain complex processes in simple, clear terms and always keep clients and teammates in the loop.
• Tech-Savvy Problem Solvers: Comfortable in Google Suite and quick to learn new tools and systems.
• Customer Service Enthusiasts: You love working with people and go above and beyond to create a positive experience.
• Team Players: You bring a smile and a can-do attitude to everything you do.

What You’ll Do:

• Review contracts and ensure compliance with all procedures and guidelines.
• Coordinate photography, lockbox assignments, and sign installations with sellers and agents.
• Serve as the main point of contact for clients, providing friendly, informative updates throughout the selling process.
• Manage calendars, tracking important deadlines to keep listings on schedule.
• Organize showings and open houses, collecting valuable feedback to enhance the process.
• Maintain and update client files, ensuring all information is accurate and accessible.
• Schedule cleanings, repairs, and other pre-listing tasks to ensure homes are market-ready.
• Use your creativity and attention to detail to make every listing shine!

$16 - $20 hourly

• Follow up with sellers to complete listing agreements, disclosures, and any other required paperwork needed to send to the office broker for file compliance
• Set up showings and open houses in order to receive critical feedback that can improve the showing process
• Supervise all parts of seller transactions, from first contact to the execution of purchase agreement, allowing real estate agents to sell more homes
• Obtain vendor estimates and schedule cleanings and repairs on homes getting ready to be listed to sell
• Prepare all listing information including property photography, pre-listing presentations, comparative market analysis, and online research for each property on the MLS database

• Reviews contracts and follows compliance procedures and guidelines
• Maintains status calendar of important contract deadlines
• Coordinates the photos, lockbox assignment, and sign installation between seller and agent
• Communicates with clients throughout the selling process, answers questions, and educates as necessary
• Conducts daily/weekly written and verbal communication with all parties involved in a listing
• Manages systems for better efficiency within the role
• Uses internal communication systems to keep agents informed at all times
• Maintains database and updates client files on any changes
• Ability to transcribe property details in writing

• Driven to create an excellent customer service experience for each client
• Capable of communicating effectively in both writing and in person
• Currently has or is pursuing a real estate license
• High school diploma or equivalent required, college experience preferred
• Prior experience in the real estate industry, transaction coordination, titles, or mortgages preferred

• Has basic computer skills, operates well in Google Suite (Gmail, Calendars, Sheets, Docs, etc.), and has comfort learning new software
• Has a valid driver's license and reliable transportation
• Ability to lift and move various furniture items up to 10ft for photoshoots (occasionally)

We strive to provide clients with a positive experience through exemplary representation and service. We pride ourselves on a team culture based on integrity, grit, and family spirit.

Our focus and passion for community set us apart. From supporting local businesses to getting involved around the neighborhood, we are committed to building up our community and living the Florida Lifestyle.

We dedicate ourselves to continue growing in knowledge and skill with the aim to support our clients and their real estate goals.

Core Values:

• Live life with integrity and always do the right thing
• Embrace and drive change, while staying on top of market trends
• Be humble and grounded
• Build a positive team with a family spirit
• Continuous growth through training and experience
• Setting goals and working to our fullest potential to achieve them
• Work hard and play hard
• Live a balanced and meaningful life