General Administrative Assistant-Floater

Florida National University contributes to the education of a diverse student body within the community it serves. FNU employs and develops a faculty of scholars proficient in the art of teaching. We strive to prepare students for employment in their chosen careers through quality education and instruction.

Major Responsibilities: The General Administrative Assistant possesses comprehensive knowledge of basic office procedures. They perform a range of tasks to ensure the efficient functioning of the office or department.

Key Responsibilities: 

1. Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally.
2. Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities.
3. University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies.
4. Special Projects: Execute special projects assigned by the President or supervisor.
5. Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations.
6. Assigned Duties: Undertake other assigned duties as required.

Position Responsibilities:

1. Perform basic word processing or typing.
2. Perform electronic mail tasks.
3. Maintain appointment schedules and arrange meetings and conferences.
4. Assist with daily office operations as needed.
5. Call dropped students to encourage them to return to school.
6. Assist on the graduation and new students' orientation ceremonies.
7. Accountable for receiving and delivering the incoming faxes to the different departments within the University.
8. Responsible for making photocopies and handouts for the members of the faculty.
9. Responsible for destroying all sensitive documents that have been outdated.
10. In charge of answering the telephone and taking messages Administrators.
11. Keep track of calls and documentation related to those calls.
12. Write letters, memos, documents and lists as requested.
13. Cooperate in any special event prepared by the administration.

Education and Experience

• Associates Degree, Bachelors preferred
• Previous office experience preferred
• Competent computer skills including MS Office or equivalent
• Teamwork skills

Key Competencies

• Numerical, literacy, organization, and planning skills
• Work management and prioritizing skills
• Verbal and written communication skills
• Problem solving ability, attention to detail
• Accuracy, flexibility, reliability, teamwork

Schedule:

Monday to Thursday

• Monday - Thursday: 2 days from 8:00am to 5:00pm and 2 days from 12:00pm to 9:00pm 
• *Fridays alternate (campus closes at 7pm) (8:00am to 5:00pm or 10:00am to 7:00pm)

Job Type

Full-time.

Working Conditions

General office working conditions. Nosie level is at normal office capacity.

Physical Demands

The physical demands described here are representative of those that must be met by employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

While performing the duties of this job, the employee may be required to frequently and for extended periods of time, sit; stand; walk; use hands to handle and feel objects; reach with hands and arms; climb stairs. This position requires the ability to see, hear, and operate a computer keyboard and standard office equipment. The employee must lift and/or move up to (10) pounds and occasionally lift and or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust to focus. The employee must travel to other campuses and needed and/or required.

Safety Hazard of the Job 

Minimal Hazards.