What are the responsibilities and job description for the General Administrative Assistant-Floater position at Florida National Univer?
About the Role:
The General Administrative Assistant-Floater plays a crucial role in ensuring the smooth operation of our educational services at the Training Center. This position is designed to provide flexible administrative support across various departments, adapting to the dynamic needs of the organization. The successful candidate will be responsible for managing schedules, coordinating meetings, and assisting with the preparation of educational materials. By effectively communicating with staff and students, the floater will help maintain a productive and organized environment. Ultimately, this role contributes to the overall efficiency and effectiveness of our educational programs, enhancing the learning experience for all participants.
Minimum Qualifications:
- High school diploma or equivalent.
- Proven experience in an administrative support role, preferably in an educational setting.
- Strong organizational skills and attention to detail.
Preferred Qualifications:
- Associate's degree in business administration or a related field.
- Experience with educational software and tools.
- Familiarity with office management procedures and basic accounting principles.
Responsibilities:
- Provide administrative support to various departments as needed, including scheduling appointments and managing calendars.
- Assist in the preparation and distribution of educational materials and resources for staff and students.
- Coordinate and organize meetings, including taking minutes and following up on action items.
- Respond to inquiries from staff, students, and external stakeholders in a professional and timely manner.
- Maintain accurate records and files, ensuring confidentiality and compliance with organizational policies.
Skills:
The required skills for this position include strong organizational abilities, which are essential for managing multiple tasks and priorities effectively. Excellent communication skills are necessary to interact with diverse groups, ensuring that information is conveyed clearly and professionally. Proficiency in office software, such as word processing and spreadsheet applications, will be utilized daily to create documents and manage data. Attention to detail is critical when preparing educational materials and maintaining records, as accuracy directly impacts the quality of our services. Preferred skills, such as familiarity with educational software, will enhance the candidate's ability to support various departments more efficiently.
