What are the responsibilities and job description for the Clerical Support Specialist for Educational Programs position at Florida Sheriffs Youth Ranches?
Job Description
At Florida Sheriffs Youth Ranches, we are seeking a highly organized and detail-oriented Clerical Support Specialist for Educational Programs. This role provides crucial support to the educational programs at our Donald Ralph Cooke School. As an Administrative Coordinator to Director of Education, you will play a key part in maintaining positive relationships with Suwannee County Schools.
The ideal candidate will have a high school diploma and at least two years of experience in a responsible clerical or secretarial position. The following duties and responsibilities are given as examples of the various types of work performed in this position:
At Florida Sheriffs Youth Ranches, we are seeking a highly organized and detail-oriented Clerical Support Specialist for Educational Programs. This role provides crucial support to the educational programs at our Donald Ralph Cooke School. As an Administrative Coordinator to Director of Education, you will play a key part in maintaining positive relationships with Suwannee County Schools.
The ideal candidate will have a high school diploma and at least two years of experience in a responsible clerical or secretarial position. The following duties and responsibilities are given as examples of the various types of work performed in this position:
- Maintains positive relationships with Suwannee County Schools by effectively receiving and routing information between the school system and the Director of Education.
- Develops and maintains an individual educational record on all youth in residence and prepares registration forms for all youth in residence. Request additional school ESE and Medical information for new students.
- Supervises youth working in FSYR Donald Ralph Cooke School's work program as needed.
- Provides clerical support for staff members with educational commitments to the FSYR Donald Ralph Cooke School's program and ensures that adequate supplies, materials and forms are available for use by educational staff.
- Updates registration / discharge reports each semester or more frequently as students register or discharge. Completes quarterly activities and GPA report for the Executive Administrative Specialist.
- Coordinates all aspects of the year book, prom and Open House for FSYR.
- Conducts tours of the FSYR Donald Ralph Cooke School for guests as needed.
- Manages all functions of the FSYR Donald Ralph Cooke School Library.
- Maintains current census to be updated as changes warrant.
- Records minutes of FSYR Donald Ralph Cooke School; and types and distributes the minutes appropriately.
- Processes incoming U.S. mail, including agency and inter-agency, and gathers all needed support information, forwards it to the Director of Education or Cooke School staff as appropriate, or retains that which can be handled at a secretarial level.
- Receives incoming telephone calls for the Director of Education in their absence.
