Administrative Assistant (Executive Level)

## Job Overview

The Administrative Assistant is a proactive and dedicated individual with a passion for excellence and a knack for getting things done. In this role, the Administrative Assistant will provide top-notch administrative support, managing a wide variety of activities and swiftly adapting to changing priorities. This position demands a self-disciplined, self-organized individual who can handle details independently, while passionate about driving a meaningful mission forward.

## Responsibilities

• Provides excellent customer service to all FLASCO members, partners, and other stakeholders while maintaining appropriate level of confidentiality
• Be a team player and partner with co-workers to meet the continually changing needs of FLASCO and its members.
• Comprehensively support the Executive Director and Senior Executive
• On behalf of the Executive Director manage daily calendar and travel including heavy scheduling of meetings, speaking engagements, and conference calls in coordination with internal staff, FLASCO members, and external constituents
• Provide continuity in the Executive Director’s absence.
• Regularly exercise independent judgment in managing projects in an organized and timely manner as assigned
• Build strong relationships with individuals in the organization
• Manage Vendors and general office logistics management
• Develop relationships with vendors to ensure top quality service and negotiate with service providers to drive down expenses.
• Manage all IT related items (server updates, company emails, computer/printer issues, etc.), working closely with a third-party network company.
• Bookkeeping with QuickBooks: accounts payable, bookkeeping, and data entry tasks
• Performing Bank Account and Credit Card Reconciliations
• In person and virtual and event coordination with multiple stakeholders and details required for each event.
• Coordinate activities (operations and planning) for multiple projects at a time.
• Use your writing skills to provide professional business documents, final proofread copies ready for signature, including meeting minutes, summaries, and proposals
• Assist with coordination of educational events including managing registration, interacting with attendees, and set up and tear down for meetings.
• Additional responsibilities assigned as needed.

## Skills

• Proficient knowledge of MS Office Suite software is required.
• Microsoft Outlook, Word, Excel, PowerPoint, and Publisher will be used extensively and in-depth
• Ability to perform complex data entry tasks
• Ability to operate office equipment
• Ability to follow oral and written instruction
• Ability to maintain complex filing system
• Associate degree or relevant work experience required
• 1 - 3 years of QuickBooks Online experience
• Minimum of 3 years in an advanced administrative role
• Ability to travel and work on some weekends. (advance notice provided)
• Highly efficient in time management.
• Ability to follow through and fulfill commitments
• Strong interpersonal communication skills
• Ability to address issues immediately without procrastination
• Detail oriented with a focus on accuracy and quality

Job Type: Full-time

Pay: $57,000.00 - $62,000.00 per year

Benefits:

• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• QuickBooks: 1 year (Preferred)
• Microsoft Outlook: 1 year (Preferred)

Ability to Commute:

• Riverview, FL 33578 (Preferred)

Work Location: In person

Salary : $57,000 - $62,000