What are the responsibilities and job description for the Judicial Assistant (Circuit Court) - Lee County position at Florida State Courts, Twentieth Judicial Circuit, Administrative Office of the Courts?
WHY YOU SHOULD APPLY TO THE AOC?
- Great working environment
- Growth and Development Opportunities
- Medical, Dental, Vision other supplemental insurances offered
- Sick Vacation PTO
- Paid Holiday’s
- Retirement plan options (Pension or Investment)
- 457 Deferred Compensation
- Tuition Assistance
- Employee Assistance Program
• High School Diploma or GED
• Two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field. Additional relevant experience/education may substitute for the recommended educational/experience on a year-for-year basis, excluding supervisory experience.
• Four years of responsible experience as a legal secretary or paralegal.
• Knowledge of court procedures and understanding of basic legal terminology
• Represent Judge in a professional and positive manner
• Ability to prepare and assist in drafting orders and memorandums, as well as, proof read court orders
• Ability to electronically file through the Clerk's e-file portal
SUMMARY
This is significantly responsible work performing a variety of complex administrative and secretarial duties for the purpose of managing the office of a Circuit Court Judge. A person assigned to a position in this class is required to have excellent organizational skills and a working knowledge of trial court (including civil, criminal, domestic, probate, and juvenile) rules and procedures. Working contacts are made with Judges, Offices of the Clerk of Court, and Administrative Office of the Courts, State Attorney, Public Defender, private attorneys, Staff Attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding circuit court procedures and policies. Work is often of a confidential nature. Extensive contact with persons involved in litigation may create stressful work situations. Work requires independent judgment and is performed under general supervision of a Circuit Court Judge.
Primary responsibilities of a Circuit Judicial Assistant include the following: (1) Managing the Judge's Calendar, (2) Prepare, Review and Monitor Reports and Cases to Insure Compliance, (3) Receptionist Duties, and (4) Other Duties as Assigned.
Primary responsibilities of a Circuit Judicial Assistant include the following: (1) Managing the Judge's Calendar, (2) Prepare, Review and Monitor Reports and Cases to Insure Compliance, (3) Receptionist Duties, and (4) Other Duties as Assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
(1) Managing the Judge's Calendar
• Coordinate and schedule pre-trial hearings, trials, conferences, and committees
• Determine the type of case or hearing and allotted time required to be scheduled and review calendar for available times
• Coordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks
(2) Prepare, Review and Monitor Reports and Cases to Insure Compliance
• Review for time standards compliance and prepare reports concerning this data
• Review for accuracy on Clerk's online case management database for format compliance, and completeness before scheduling hearings
• Monitor status of cases assigned to judge
(3) Receptionist Duties
• Provide quality service to internal and external customers by providing prompt and accurate case information, document preparation, and customer contact
• Act as judge's liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., regarding court procedure and policy
(4) Other Duties as AssignedQUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge of:
• Court procedures and understanding of basic legal terminology
• Odyssey, JACS, JASS, CCIS, Smartbench and e-warrants
• Spelling and grammar
• Good listening skills
• Microsoft Office software applications and Windows
• Office equipment
Ability to:
• Represent Judge in a professional and positive manner
• Handle matters with integrity and confidentiality
• Work with minimal supervision and recognize and establish work priorities
• Communicate clearly both verbally and in writing
• Read, analyze and interpret detailed instructions, correspondence, and memos
• Handle emotionally upset and demanding individuals with courtesy and patience
• Concentrate and perform job duties in a stressful working environment
• Organize and coordinate various individuals and/or groups on the court calendar
• Transcribe from dictation equipment
• Efficiently operate a computer and utilize Microsoft Office Suite and various other software programs and databases
• Type 35 correct words per minute
• Travel throughout the 20th Circuit for coverage and/or training as assigned
• Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the JudiciaryEDUCATION and/or EXPERIENCE
• High School Diploma or GED
• Two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field
• Four years of responsible experience as a legal secretary or paralegal
Additional relevant experience/education may substitute for the recommended educational/experience on a year-for-year basis, excluding supervisory experience.
SUPERVISORY RESPONSIBILITIES
None
CERTIFICATES, LICENSES, REGISTRATIONS
None
Salary : $46,747
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